Lead - Laboratory

Job Description for

Lead – Laboratory

Document Number

NAYA-HR-LAB-JD-05

Version / Revision

01 / 01

Date

28 / Aug / 2024

Prepared by

System Coordinator

Reviewed by

Area Manager

Approved by

HOD

AMENDMENT DETAILS

Amendment

Discard

Insert

Notes on Amendments

No

Date

Details

Rev No.

Details

Rev No.

1

Old Procedure

00

Revised Procedure

NAYA-HR-LAB-JD-05

01.00

Organizational Change Requirement

2

Revised Procedure

01.00

Revised Procedure

NAYA-HR-LAB-JD-05

01.01

Annual Review done.

• JOB PURPOSE

Lead & guide laboratory team for budget planning, manpower planning, development planning, accurate analysis, timely reporting, product certification, new method / technology development, innovation & improvements in lab, new product developments, trouble shooting, technical support to refinery units for his laboratory sections.

• Ensure 100% availability, operability, and accuracy of all the analytical/other instruments.

• Ensure compliance wrt safety rules and regulation, PPE uses, good practices including calibration, and training of manpower in his section.

• Provide timely and adequate analytical support to processing plants and marketing for monitoring quality of product at various stages of operation & to Provide analytical support to TS for optimisation, problem solving and parameter development.

• Coordination with CDU 1, CDU 2, DHDS, NHT/CCR, FCCU, HMU 1 & 2, Isomerisation, DHDT Marketing/despatch, PIT, PP (particularly for LPG, SKO, MTO, Gasoline, HSD, LDO, MFO, Sulphur, Polypropylene) on day to day basis for trouble shooting, special analysis, test run , sample scheduling and special activities in field.

• Responsible for safety, ERIMS, NABL, IT, LIMs, training, external audits (RIMS & NABL), internal audits, Proficiency testing

• Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation.

• Handling issues related to LPG, SKO, MTO, Gasoline, HSD, LDO, MFO, Sulphur. Polypropylene

ADP project: Support for setting up analytical facilities for PP

• ORGANISATIONAL CHART

• RESPONSIBILITIES

RESPONSIBILITIES

ACTIVITIES

QUALITY MANAGEMENT SYSTEM

Planning & Budgeting: Annual & Facilities plan: To provide inputs and define a business plan that satisfies short and long term business goals.

• Lead the Lab team and guide for planning of budget (Opex & capex), manpower, new testing requirements, sample scheduling etc.
• Section wise inventory management for spares, consumables and chemicals and its control.
• Development of indigenous vendors for spares and consumables as a cost saving measure.
• NABL:
• Responsible for dealing with NABL authorities for periodic assessments, changes in the scope, addition of personnels, changes in resources.
• Planning conducting internal audits and MRM
• Ensuring system documents, calibration of instruments.
• Ensuring technical competency of the team and arranging periodic training and validation.
• Participating in proficiency testing program and interlaboratory correlation programs. Interpreting the outcome. Analysis of data and conducting RCA
• Support to marketing:
• Analytical support to marketing team for customer complaints
• For setting up analytical facilities at depots and terminals
• Quality Monitoring of depots/terminal product samples.
• Representation at BIS
• Presenting technical views on product specifications and test methods, Nayara business point view by participating in BIS meetings
• Reviewing Quality specifications for amendments and adequate test methods
• Conducting studies /experiments for proving technical viewpoint for amendments in specification.
• New Products
• Conducting lab trials on new products.
• Ensuring laboratory readiness for testing and certification
  Training to lab team on test parameters and specification

Team Management: To achieve the team's objectives and continue to do so over time.

• Lead the Lab team and define the role clarity of all position reporting to him.
• Define the responsible for managing activities and resolving issues related to ATF, TBP, Crude oil, Bitumen, Petcoke, water lab.
• ADP Project PP :
• Review of test methods, sampling schedule & frequency, Identification of Laboratory equipment list for relevant test parameters, specification of equipment, manpower calculation
• Co-ordination with EPC contractor regarding analytical & infrastructure requirement
• Installation, commissioning of equipment & Validation
• Recruitment & training of manpower
• Implementation of New Analytical techniques
• Development of new test methods to support the product export marketing & refinery problems.
• Customer Support
• Investigation of customer complaints.
• CDU 1, CDU 2, DHDS, NHT/CCR, FCCU, HMU 1 & 2, Isomerization, DHDT Marketing/dispatch, PIT, PP (particularly for LPG, SKO, MTO, Gasoline, HSD, LDO, MFO, Sulphur, PP) on day to day basis for trouble shooting, special analysis, test run , sample scheduling and special activities in field.
• Responsible for safety, RIMS, NABL, IT, LIMs, training, external audits, internal audits, Proficiency testing, In-house competency monitoring.
• Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation.
• Arrange vendor visit for maintenance.
• Enhance calibration systems so as to reduce paperwork in his area.
• Trouble shooting of instruments/equipment in case of analytical abnormalities or instrument breakdown.
• In house development of alternate test method.
• Handle environment and pollution related lab issues as per management requirement.
• Coordinate training of team members at learning center.
  Review performance of individuals periodically.

Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance.

• Implementation of department RIMS objectives and to achieve the set targets.

Management: To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations

Ensure release of reports and quality certificates.

Ensure release of reports on special samples from various agencies/customers.

Highlighting abnormality/product failure through to superiors.

MIS: To enable timely decision making to achieve the business's targets.

• MIS report for management for critical refinery results to concerned officials.
• CDU 1, CDU 2, DHDS, NHT/CCR, FCCU, HMU 1 & 2, Isomerization, DHDT Marketing/dispatch, PIT (particularly for LPG, SKO, MTO, Gasoline, HSD, LDO, MFO, Sulphur) on day-to-day basis.

Coordination Internal & External

• Attend refinery safety coordination meetings.
• Attend refinery safety coordination meetings.
• Held internal safety meetings on monthly basis.
  Conduct CFA & SSO and coordinate CFA of lab.

ENVIRONMENT MANAGEMENT SYSTEM

Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations.

• To ensure adherence to all health, safety, and environment systems during all lab activities
• Implementation of department RIMS objectives and to achieve the set targets.
• General awareness on Environment Management in Refinery.
• Implementation of environment management procedures like Hazardous / Non-Hazardous waste management.
• Coordinate waste disposal activity.

OHSAS

"HSEF - Care & Welfare: To achieve any safe and healthy workplace.

Authority: To stop any unsafe job on observation"

• Implementation of Safety Audit observations and firm up the course of actions for further improvement
• Involvement in root cause analysis of incidents & preparation of incident investigation reports
  Based on recommendations of the Safety audit reports, incident reports & root cause analysis, Initiate plant change modifications to improve safety in operations.

Energy Management Systems (EnMS) 50001:2018

Energy Management systems ISO 50001:2018

• Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System.
  Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable

• KEY CHALLENGES

• Meet stringent export parameter testing for increased value realisation.

• Ensure lab readiness for increased marketing, unit expansion requirements.

• Upgradation of facility with latest technology.

• Ensure 100% reliability and zero% downtime of analytical services.

• Ensure zero% product failure at customer end.

• Bench marking lab performance with international lab (ASTM PT Program).

Maintaining NABL accreditation of laboratory.

• KEY DECISIONS

• Made by Jobholder:

• Budget and manpower planning.

• Selection of equipment / chemicals / spares.

• Permissible deviation in finished products.

Planning for facility improvement.

• Recommendations to superior:

• Future quality parameters of product quality.

• Possible changes with respect to quality parameters to meet the quality.

• Suggestion for new test method / instruments.

• Improvement projects and new products.

Requirements of budget, infrastructure, and manpower.

• INTERACTIONS

• Internal Interactions:

• With Technical Services about improvement in unit parameters and other departments on quality issues.

• With Safety, Procurement, IT, Maintenance, Learning Center, LIMS issues.

With Head Lab / TS for manpower, budget allocation.

• External Interactions:

• With vendors for evaluating their product offers, discussions etc.

• With NABL and other agencies for maintaining certifications.

• With various vendor for AMC/ maintenance of instruments.

• With ASTM for PTP

• With BIS for test methods and product specification.

With NABL secretariat.

• DIMENSIONS

• Budget (Opex & Capex), manpower, infrastructure etc.

• Procurement/ Upgrade of analytical equipment.

Chemical inventory management.

• Team Size: Direct Reports: 2 to 5 Indirect Reports: 25 to 35

• SKILLS & KNOWLEDGE

• Educational Qualifications & Certifications:

Minimum M. Sc. / B. SC. with good working knowledge of Refinery / Petrochemical Laboratory

• Relevant (Functional/Level) & Total Years of Experience:

Minimum 20 years of experience in Refinery / Petrochemical Laboratory.

• Functional Skills:

• He should have experience of coordination with various functions.
  He should have operational experience of latest sophisticated instruments/ analysers/ equipment.

• Behavioural Skills:

• Ability to lead, guide and work in team and team building.

• Customer focused, operational excellence, result oriented.
• Good learner, trainer, and managerial skill