Manager - Central -CAD Centralized Payments

• Manage all payments to external vendors relating to various companies forming part of Mashreqbank Qatar, Bahrain & Kuwait, Injaz, and Idfaa.
• The job holder is also responsible for processing payments to staff of Mashreq Group including monthly payroll for Mashreq UAE, Qatar, Bahrain and Kuwait.
• The role involves managing of Fixed Assets for the Mashreq Group.i.e. Mashreq UAE, Bahrain, Qatar, Kuwait, Bahrain OBU, Idfaa, Injaaz, Mashreq Security, Mashreq Capital, UK, US, HK.
• The job holder ensures accurate recording of expenses processed through Oracle HRMS, Oracle Payables, Oracle Fixed Assets on Oracle General Ledger, WPS and I-flex. in the books of respective companies.
• Responsible for keeping Oracle Payroll, Oracle Payables in sync with I-flex and I-flex under approved Chart of Accounts in accordance with bank's Accounting Policies & Procedures Authority Delegation Manual
• MIS,Internal/External/Audit/ICV Audit Requirements ,periodical reporting Central Bank requirements, Survey data to various Regulatory Authorities.
• The job includes set up of Oracle Payable, Fixed Assets and HRMS Upgrade/Implementation for any new company / branch.
• Manage and review Project Capitalization in line with Banks Policy.
• Administer payments for centralized companies to external suppliers of goods and services forming part of Occupation & Administrative Expenses based on approval as per Authority Delegation of respective companies / branches. Maintain TAT for invoice processing and ensure a high level of satisfaction to internal customers.
• Administer payments to staff of centralized companies forming part of Staff Costs in line with HR Policies e.g. Salaries & Allowances, other benefits, reimbursement of expenses incurred for Companies' business, duly authorized as per Authority Delegation Manual.
• Administer timely and accurate recording of accounting transactions related to payments made to external suppliers and staff in Oracle Financials (Accounts Payable, Fixed Asset, General Ledger), HRMS, WPS, I-flex and I-flex in line with Accounting Policies & Procedures Manual under approved Chart of Accounts duly segregated as per segment distributions in the books of respective companies listed above.
• Ensure all payment approvals received / processed by the unit for genuineness, proper authority, HR Policies, matching of LPO with invoices, duplication of payments, accuracy, correct recording in order to avoid inherent financial risks. Also ensure correctness / appropriateness of month end provisions and cost allocations to various cost center / units within respective companies.
• Conceptualize systems capability enhancement/automation of manual processes, develop specifications and arrange UAT and authentication of correct results for implementation.
• Implement Oracle Accounts Payable and HRMS for new companies / branches. Include management and coordination for configuration requirements in Oracle Financials modules namely Payroll, Fixed Assets, Purchases, Inventory and Accounts Payable.
• Management of various suspense accounts (e.g. Prepaid Expenses, Advance for Work & Purchases, Advance to Suppliers, Recoverable from staff & others, Gratuity, Hold, Performance Bonus, Retention Bonus and other HRMS related account and ensure regular follow up and timely settlement avoiding inherent risks.
• Receive and review Loss Events, evaluate policy compliance and advise business on requirements. Prepare and reconcile Operational Loss Report with details to be submitted to ORM team. Also prepare management remuneration payment details for Audit Reporting.
• Make arrangement to provide required information for quarterly Balance Sheet e.g. Prepaid Expenses, Accruals statements, variance analysis of expenses and explanation / reasons for the same, other audit requirements and LF member payments.
• Manage the Fixed Assets of the Mashreq Group in accordance with the bank policy.
• Coordinate with Admin Dept / MIT for review of cost booked in Project accounts for their reclassification as Fixed Asset / Capitalized Expenditure / Expenses.
• Ascertain staff training and development opportunities and set MBOs for an effective team management.
• To look after smooth functioning of unit during leave period of Team Leader Centralized Payments.
• New vendor creations and updating of Banking details for payments Direct credit to Overseas Vendor accounts
• Maintain Risk Register of the team, Perform quarterly assessment and report to ORM team.
• Signing off EOS Vouchers and approval Outward Remittances swift messages (TT)
• Controlling Day /Month end activities.

The incumbent should have a University degree in Commerce / accounting stream, with 8 years of work experience with good knowledge of Accounting Policies and Procedures and analytical skills in the field of Accounting.

Knowledge of systems - I-flex, Oracle Fixed Assets, WPS, EDMS , UAEFTS , Oracle HRMS, Oracle Payables and Oracle GL and proficiency in other computer application software.

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