Senior Administrative Specialist

2 days ago

Mumbai, Maharashtra, India Zouk Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Job Title: Senior Administration Executive

Department: Administration & Facilities

Location: Mumbai

Company: Zouk

About Zouk

Zouk is a proudly Indian lifestyle brand that blends traditional aesthetics with modern

sensibilities. As our team continues to grow, we're looking for an experienced Senior Admin

Executive to ensure smooth operations and efficient facility management across our offices and

support functions.

Role Overview

The Senior Admin Executive will oversee day-to-day administrative operations, vendor

coordination, travel management, and facility maintenance. The ideal candidate should have

strong organizational and interpersonal skills with hands-on experience in managing multiple

admin functions in a corporate setup.

Key Responsibilities

General Administration & Facility Management


• Manage office facilities including housekeeping, security, pantry, and maintenance.


• Oversee procurement of office supplies, stationery, and consumables.


• Handle vendor management — selection, negotiation, and performance tracking.


• Maintain and monitor MIS for admin expenses and petty cash.


• Ensure compliance with local regulations (S&E, signage, etc.).


• Oversee CCTV and biometric systems and maintain related documentation.

Vendor & Procurement Management


• Identify and onboard reliable vendors for admin and facility needs.


• Process purchase orders, invoices, and ensure timely payments.


• Maintain cost control and ensure adherence to budgets.

Employee Support & Office Operations


• Coordinate with HR for onboarding logistics — welcome kits, seating arrangements, and

access setup.


• Assist with visitor management and front-desk operations.


• Organize internal events, celebrations, and employee engagement activities.

Travel Management


• Plan and manage travel logistics including bookings, itineraries, and documentation.


• Maintain travel expense reports and ensure adherence to company travel policies.


• Coordinate with travel vendors for corporate tie-ups and service quality.

Reporting & Documentation


• Prepare monthly management reports (MMR) on admin and facility performance.


• Maintain asset records, service logs, and inventory documentation.


• Support audits and ensure timely renewals of service contracts.

Preferred Attributes


• Detail-oriented and proactive problem solver.


• Ability to multitask and manage multiple projects.


• Experience working in dynamic, fast-paced environments.


• Customer service mindset and ability to liaise effectively across departments.

Why Join Zouk


• Work in a vibrant, purpose-driven D2C brand.


• Be part of a growing, collaborative, and people-first culture.


• Opportunities for learning, growth, and ownership in shaping Zouk's workplace experience.

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