Tender Executive

Key Responsibilities:

• Tender Identification & Research
• Monitor GeM, CPPP, state govt portals, and international tender sites for opportunities in:
• MICE (Meetings, Incentives, Conferences, Exhibitions)
• Events & Congresses
• Travel services (air ticketing, rail, hotel bookings, transport, taxi/cab services)
• Govt. agencies and PSU requirements.
• Maintain a structured pipeline of upcoming RFPs, EOIs, and bids.
• Tender Filing & Documentation
• Prepare and file tenders for MICE, event management, government travel & transport solutions.
• Draft technical proposals, financial bids, and compliance documents.
• Coordinate with internal departments (accounts, operations, logistics) to collate required documents.
• Ensure timely submission of bids with 100% accuracy.
• Proposal & Bid Management
• Create detailed proposals and costings for ticketing, transport & taxi services along with MICE/event bids.
• Prepare company credentials, case studies, and customized presentations.
• Assist in vendor empanelment processes for government and international organizations.
• Liaison & Coordination
• Act as the main point of contact with government agencies, PSUs, procurement authorities, and international organizations.
• Build strong vendor partnerships for logistics, hotels, airlines, and transport providers.
• Coordinate with partners for consortium/joint bidding opportunities.
• Compliance & Record Management
• Ensure all submissions meet government and international procurement compliance norms.
• Maintain detailed records of tenders (submitted, won, lost, in pipeline).
• Provide weekly and monthly reports to management on tender activities.
• Market Intelligence & Strategy
• Track competitor bidding strategies and pricing trends in MICE, events, and travel sectors.
• Suggest improvements in bid documents and strategies to increase win rates.
• Identify new business opportunities in domestic & international govt. travel tenders.

Preferred Qualifications & Skills:

• Minimum 3–5 years of experience in filing tenders on GeM, CPPP, or international tender portals.
• Strong knowledge of MICE, events, conferences, govt. travel & transport requirements.
• Proficiency in MS Office, GeM portal, and e-procurement systems.
• Excellent drafting, coordination, and negotiation skills.
• Strong organizational skills and ability to work under tight deadlines.

Job Types: Full-time, Permanent

Pay: ₹20, ₹25,000.00 per month

Application Question(s):

• knowledge of filing tenders related to MICE, International conferences, Internation Congress

Experience:

• Tender filing: 3 years (Required)

Work Location: In person