Events Coordinator

2 weeks ago

Colva, Goa, India The Baywatch Resort, Goa Full time ₹ 2,40,000 - ₹ 3,00,000 per year

Job Title: Events Coordinator

Overview

The Events Coordinator is responsible for planning, organizing, and executing events that support the organization's objectives. This role involves coordinating logistics, managing vendors, overseeing event budgets, and ensuring a positive experience for attendees. The ideal candidate is detail-oriented, creative, and able to work in a fast-paced environment.

Key Responsibilities

  • Plan, coordinate, and execute events such as conferences, meetings, fundraisers, corporate gatherings, and community activities.
  • Manage event logistics including venue selection, catering, décor, audio/visual needs, transportation, and accommodations.
  • Develop and manage event timelines, budgets, and checklists.
  • Communicate with vendors, sponsors, and partners; negotiate contracts and ensure deliverables.
  • Coordinate event staff and volunteers; provide on-site leadership during events.
  • Create and distribute event materials such as invitations, agendas, signage, and promotional content.
  • Track event attendance, evaluate performance, and create post-event reports.
  • Ensure events comply with safety, legal, and organizational standards.
  • Collaborate with marketing teams to promote events and drive engagement.

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field (or equivalent experience).
  • Proven experience in event planning or coordination.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in event-management software and Microsoft Office/Google Workspace.
  • Ability to work flexible hours, including evenings and weekends as needed.
  • Creative problem-solving and adaptability in fast-changing situations.

Preferred Skills (Optional)

  • Experience with budgeting and financial reporting.
  • Knowledge of contract negotiations and vendor management.
  • Familiarity with marketing, social media promotion, or graphic design tools.
  • Ability to manage hybrid or virtual events.

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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