Documentation Executive-Male

2 days ago


Kozhikode, Kerala, India AGS Logistics Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Key Responsibilities:

1. Documentation Management

  • Prepare and verify shipping documents such as invoices, packing lists, COO, Bills of Lading/BOE, Certificates of Origin, and other export/import documents as per customs and country requirements.
  • Coordinate with freight forwarders, shipping liners, customs brokers, and clients for documentation and shipment status.
  • Ensure timely submission of pre-alerts and post-shipment documents to customers and agents.
  • Handle online documentation portals (e.g., ICEGATE, DGFT, port community systems, etc.).
  • Knowledge of JAFZA documentation will be added advantage

2. Customs & Compliance

  • Ensure documentation accuracy in line with INCOTERMS, HS codes, and trade regulations.
  • Liaise with customs authorities and internal compliance teams to ensure proper filing of shipping bills and bills of entry.
  • Maintain up-to-date knowledge of changes in export/import documentation procedures, DGFT norms, and statutory regulations.

3. Coordination & Communication

  • Communicate effectively with overseas agents, shipping lines, and clients for document approval and dispatch.
  • Follow up with clients for necessary documentation (LC, licenses, permits, etc.) and timely clearances.

4. Record Keeping & Reporting

  • Maintain systematic records of all shipment documentation for audit and reference.

· Maintain corporate culture and reporting pattern both towards HR and Operations.

  • Generate regular MIS reports on shipment documentation status, delays, and discrepancies.
  • Support in periodic internal and external audits.

Qualifications and Skills:

Education:

  • Graduate in Commerce, Logistics, Supply Chain, or related field.
  • Diploma or certification in Export-Import / Logistics Management preferred.

Experience:

  • 1–2 years of experience in documentation within a freight forwarding or logistics company (Sea/Air Import-Export).
  • Experience with international shipping documentation and customs clearance processes.

Skills:

  • Strong understanding of export-import procedures and documentation requirements.
  • Familiarity with shipping line portals, customs systems (ICEGATE), and EDI platforms.
  • Excellent communication and coordination skills.
  • Attention to detail and high accuracy in documentation.
  • Proficiency in MS Office (Word, Excel, Outlook).

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

  • Leave encashment
  • Paid sick time
  • Provident Fund

Work Location: In person



  • Kozhikode, Kerala, India Anfield Study Abroad Full time ₹ 2,50,000 - ₹ 3,58,314 per year

    Job Summary:The UK DOCUMENTATION EXECUTIVE is responsible for managing and facilitating visa and university application processes for clients or students seeking to study, work, or reside in the United Kingdom. The officer ensures all documentation and applications meet UK regulatory requirements and provides guidance and support throughout the process.Key...

  • Office Admin(Male)

    2 weeks ago


    Kozhikode, Kerala, India Beat Center of Excellence Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    Job Title: Office Admin (Male)Location: CalicutJob Type: Full-TimeDepartment: AdministrationJob Summary:We are looking for a reliable and hardworking Office Boy to support the day-to-day operations of our office. The ideal candidate will be responsible for maintaining cleanliness, serving refreshments, handling basic errands, and assisting with...

  • Logistics Executive

    2 weeks ago


    Kozhikode, Kerala, India SUREKHA EXPORTS Full time ₹ 2,40,000 per year

    Logistics Executive in a Surekha Exports plays a vital role in ensuring a project runs smoothly by managing the flow of materials, equipment, and sometimes even personnel, to the construction site. They act as the bridge between the project itself and the supply chain.Responsibilities:Planning and Coordination: The Logistics Executive will work with project...


  • Kozhikode, Kerala, India Advenxa Pvt Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Documentation Officer-KYCLocation: CalicutSalary: ₹20,000 – ₹25,000 per monthExperience: 1–2 years (Banking / Financial Services / Insurance)Qualification: Any DegreeThis role does not involve sales targets or high-pressure sales environments. We prioritize a client-focused and consultative approach.ResponsibilitiesHandle client queries, grievances &...


  • Kozhikode, Kerala, India infyou Full time ₹ 1,80,000 - ₹ 2,04,000 per year

    Key ResponsibilitiesGuest Services: Greet and welcome visitors, clients, and guests, providing a positive first impression of the company.Communication Management: Answer, screen, and redirect incoming phone calls, and respond to emails and general inquiries.Administrative Support: Handle mail and deliveries, sort and distribute incoming documents, and...


  • Kozhikode, Kerala, India DataHex Digital Solutions Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Job descriptionWe are looking for a smart and organised Admin Executive cum Accounts professional to manage our daily administrative operations and assist with accounting tasks. The ideal candidate should have a basic understanding of office management, bookkeeping, and coordination within an IT work environment.(Male candidates are preferable for this...

  • Junior Engineer

    5 days ago


    Kozhikode, Kerala, India HiLITE Holdings Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    Job Title: Junior Engineer – CivilLocation: CalicutJob Type: Full-Time (Male Candidates)Job Summary:We are looking for a Junior Civil Engineer with 2+ years of experience to assist in planning, execution, and supervision of construction projects. Responsibilities include site inspections, quality control, coordinating with contractors, preparing reports,...

  • Project Engineer

    2 weeks ago


    Kozhikode, Kerala, India Antartis Developers Pvt Ltd Full time

    Greeting from Antartis developers Private Limited We are looking for a Project Engineer with a degree in Civil Engineering and experience in high-rise buildings and villa projects.(Male Candidates )About UsAntartis Developers Private Limited is a leading Builders company known for delivering high-quality projects on time and within budget. We are currently...


  • Kozhikode, Kerala, India Walkaroo International Full time ₹ 50,000 - ₹ 80,000 per year

    Job Title: NPD InternDepartment: New Product DevelopmentLocation: Calicut, KeralaResponsibilities:Support NPD team in day-to-day activities.Handle and update master data.Maintain files and documentation.Assist in data processing and report preparation (Excel).Coordinate with teams for smooth workflow.Requirements:Any UG graduate.Preferred only Male...

  • Typing Staff

    1 week ago


    Kozhikode, Kerala, India AROOHA HOLIDAYS Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    We are looking for a Typing Staff to join our team in the travel industry. The role involves preparing visa-related documents and handling basic data entry and office tasks during the afternoon shift.Key Responsibilities:Typing and preparing visa documentation accurately.Entering data and maintaining digital records.Printing, formatting, and organizing...