Documentation Executive-Male

3 hours ago

Kozhikode, Kerala, India AGS Logistics Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Key Responsibilities:

1. Documentation Management

  • Prepare and verify shipping documents such as invoices, packing lists, COO, Bills of Lading/BOE, Certificates of Origin, and other export/import documents as per customs and country requirements.
  • Coordinate with freight forwarders, shipping liners, customs brokers, and clients for documentation and shipment status.
  • Ensure timely submission of pre-alerts and post-shipment documents to customers and agents.
  • Handle online documentation portals (e.g., ICEGATE, DGFT, port community systems, etc.).
  • Knowledge of JAFZA documentation will be added advantage

2. Customs & Compliance

  • Ensure documentation accuracy in line with INCOTERMS, HS codes, and trade regulations.
  • Liaise with customs authorities and internal compliance teams to ensure proper filing of shipping bills and bills of entry.
  • Maintain up-to-date knowledge of changes in export/import documentation procedures, DGFT norms, and statutory regulations.

3. Coordination & Communication

  • Communicate effectively with overseas agents, shipping lines, and clients for document approval and dispatch.
  • Follow up with clients for necessary documentation (LC, licenses, permits, etc.) and timely clearances.

4. Record Keeping & Reporting

  • Maintain systematic records of all shipment documentation for audit and reference.

· Maintain corporate culture and reporting pattern both towards HR and Operations.

  • Generate regular MIS reports on shipment documentation status, delays, and discrepancies.
  • Support in periodic internal and external audits.

Qualifications and Skills:

Education:

  • Graduate in Commerce, Logistics, Supply Chain, or related field.
  • Diploma or certification in Export-Import / Logistics Management preferred.

Experience:

  • 1–2 years of experience in documentation within a freight forwarding or logistics company (Sea/Air Import-Export).
  • Experience with international shipping documentation and customs clearance processes.

Skills:

  • Strong understanding of export-import procedures and documentation requirements.
  • Familiarity with shipping line portals, customs systems (ICEGATE), and EDI platforms.
  • Excellent communication and coordination skills.
  • Attention to detail and high accuracy in documentation.
  • Proficiency in MS Office (Word, Excel, Outlook).

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

  • Leave encashment
  • Paid sick time
  • Provident Fund

Work Location: In person

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