Personal Assistant

2 weeks ago

Navi Mumbai, Maharashtra, India Total Group Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Executive Support: Reporting directly to the President, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation.

Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems.

Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management.

Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.

Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail.

Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines.

MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports.

Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO and other Management executives.

Management Reviews: Organize management review meetings with executive team, document minutes of

meetings (MOM), and circulate actionable plans.

Key Skills:

Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

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