Executive - Tenders

Role & responsibilities

1. Tender Identification & Tracking

2. 
   • Regularly monitor government and private tender portals (IREPS, GeM, CPP, etc.) for new opportunities relevant to the company.

3. 
   • Maintain a tender tracker with submission deadlines and status updates.

4. Tender Document Management

5. 
   • Download and organize tender documents, drawings, and BOQs.

6. • Review tender notices and check eligibility criteria, technical requirements, and submission formats.

7. 
   • Prepare summaries of tender specifications for management review.

8. Tender Preparation & Submission

9. 
   • Coordinate collection of documents from technical, finance, and legal departments.

10. • Assist in preparing prequalification documents, forms, and declarations.
11. • Format and compile technical and financial bids as per tender requirements.

12. 
    • Upload and submit tenders online (IREPS, GeM, CPP, etc.) within timelines.

13. Coordination & Communication

14. 
    • Liaise with vendors, consultants, and internal departments for inputs and clarifications.

15. • Communicate with tender authorities for pre-bid queries or document clarifications.

16. 
    • Follow up on tender outcomes and maintain bid submission records.

17. Documentation & Record Keeping

18. 
    • Maintain systematic digital and physical filing of all tender-related documents.

19. 
    • Update tender registers and maintain copies of submitted tenders for audit/reference.

20. Support for Estimation & Costing (if applicable)

21. 
    • Assist in collecting rate data, vendor quotations, and material price details.

22. 
    • Support the estimation engineer in preparing BOQs and cost sheets.

23. Post-Tender Support

24. 
    • Track tender results, download LOAs/work orders, and assist in post-award documentation.

25. • Help prepare performance bank guarantees and other post-bid compliances.

Key Skills Required

• • Knowledge of tender portals (IREPS, GeM, CPP, etc.)
• • Strong MS Office (Word, Excel, PDF, etc.) and document formatting skills
• • Attention to detail and good communication skills
• • Understanding of construction/infra industry terminology preferred