Assistant Facility Manager
23 hours ago
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Title - Assistant Facility Manager (Integrated Facilities Management)
Job Description Summary
To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.
POSITION GOALS:
To provide administrative support to FM for site teams
To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
To achieve financial and other targets given by Facility Manger.
Achievement of the service level agreements.
ROLES AND RESPONSIBILITIES:
Site Operations Management
Monitoring of Housekeeping related activities
Arrangement of all consumables and supplies for Client / VIP visits
Interfacing with the pest control for carrying out the pest control activities at the facility.
Monitoring the mail room activities
Preparing the Daily/Weekly and Monthly reports
Collecting all documents from the vendor for compliance audit
Interacting with the Housekeeping vendor.
Taking facility rounds and find out snags and logging complaint with the Help Desk.
Follow up and close the complaint logged.
Effectively manage Facility team to ensure an on time deliverable system.
Routinely Inspect all services to ensure performance measures are being maintained
Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
Ownership of the Day to day administration, including reports generation of the stocks tracker.
Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
Inspect the turn out and attendance of the staff and sign the shift register
Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
Communicate to the FM all incidents issues and pending problems
Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
Vendor Management:
Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA
Carrying out Vendor Background Checks.
Processing of vendor Invoices
Others:
Maintaining external employee data.
Preparing floor register for Health and Safety Issues
Compile and update site account details.
Coordinate and organize events requested
Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report
24/7 emergency call support and site attendance is required
Participate in emergency evacuation procedures including crisis management and business continuity.
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA
Ideal Experience
Tertiary qualifications in property, building or facilities management preferable
Excellent people skills and ability to interact with a wide range of client staff and demands
Demonstrated experience with tendering and service improvement initiatives required.
Knowledge of occupational safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems.
Key Performance Measures
Reports on time
Accurate billing and invoicing
Zero stock out of situation
Maintain high standards of housekeeping of facility.
Assistant Facility Manager (Integrated Facilities Management)
What this job involves:
Prioritizing the facilities' needs Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process.
You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients.
In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise, and actively participate in reviewing them.
Also, part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that vendor invoice processes comply with standards. Going above and beyond expectations.
Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.
In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also oversee creating stock reports, meeting minutes and monthly management reports to the clients.
Sound like you? To apply you need to have:
Strong knowledge of property operations.
Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years' experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.
Solid background in team management
Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.
Location:
On-site –New Delhi, DLScheduled Weekly Hours:
48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
-
Facility Manager
4 days ago
Delhi, Delhi, India ES Support Full time ₹ 9,00,000 - ₹ 12,00,000 per yearResponsibilities:* Manage facilities, property, vendors & budgets* Ensure compliance with safety standards* Oversee facility operations & recovery processes* Prepare quotations & manage recoveriesHealth insurance
-
Executive - Facility
1 day ago
Delhi, Delhi, India Cushman & Wakefield Full time ₹ 9,00,000 - ₹ 12,00,000 per yearJob Description SummaryFacility Executive, Soft Skill will be responsible for managing all aspects of the soft skill service delivery system during the shift. In this capacity, the Facility Coordinator is accountable for the completion of pending work.Job DescriptionMajor Responsibilities:To ensure Housekeeping muster, deployment and make sure to acknowledge...
-
Security Facility Manager
3 days ago
Delhi, Delhi, India Mittal Electronics Full time ₹ 9,00,000 - ₹ 12,00,000 per yearJob SummaryWe are looking for a disciplined and detail-oriented Security Facility Manager with an Army background, telecom/telegraph knowledge, and experience in handling administrative and civil works. The ideal candidate will oversee security operations, manage CCTV and equipment, and ensure compliance with safety protocols across the factory .Role &...
-
Head of Facilities
1 day ago
Delhi, Delhi, India Kinexin Convention Management Full time ₹ 20,00,000 - ₹ 25,00,000 per yearPosition Overview:The Head of Facilities and Technical Services / Senior Manager will be responsible for the comprehensive management of day to day facility operations, technical services, and maintenance at Yashobhoomi ( Kinexin as a Venue Operator ). The role requires strategic planning, leadership, and execution to ensure that all facilities are managed...
-
Assistant Manager
23 hours ago
Delhi, Delhi, India Cushman & Wakefield Full time ₹ 12,00,000 - ₹ 36,00,000 per yearSummaryYou will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to:Job DescriptionEnsuring manpower at the site is enabled to face challenges by...
-
Assistant Manager Food
4 weeks ago
Delhi, Delhi, India JLL Full timeJob DescriptionWill have responsibility for the management of a wide range of issues. Managing, day-to-day operations. Relieving Facility Managers on his Leave days.Will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating...
-
Executive/Assistant Manager
1 week ago
Delhi, Delhi, India KLJ Group Full time ₹ 9,00,000 - ₹ 12,00,000 per yearRole & responsibilitiesManage the routine functioning of the facility, ensuring all property systems and services operate efficiently.Conduct regular inspections of buildings and equipment, identify potential issues, and coordinate corrective actions and maintenance schedules.Liaise with and manage vendors, suppliers, and service providers for...
-
Assistant Transport Manager
4 weeks ago
Delhi, Delhi, India JLL Full timeJob DescriptionReporting to the facilities manager, you will be at the helm of all things related to transport network. In essence, you will provide uninterrupted transport service to our clients. Youll do this by ensuring that our fleet is available and on-the-go 24/7. Youll also see to it that backup plans are in place should the need arise- Ensure that...
-
Assistant Manager
3 days ago
Delhi, Delhi, India Max Healthcare Dwarka Full time ₹ 5,00,000 - ₹ 15,00,000 per yearIII. KEY RESPONSIBILITIES Core Responsibilities • Handling litigation, legal notices and other legal matters (including attending RAG meetings) in coordination with HO Legal team. • Maintain tracker of all litigations and legal notices and circulate to HO legal team on periodic basis. • Assist /support Home Office (HO) Compliance team in their...
-
Operations Assistant
21 hours ago
Delhi, Delhi, India The Dryclean House Full time ₹ 1,50,000 - ₹ 2,50,000 per yearAs an Operations Assistant (All-Rounder) at The Dryclean House in Delhi, you will play a crucial role in supporting day-to-day operations at our premium dry cleaning facility. Your responsibilities will include: - Sorting garments, packing items, conducting fabric checks, and ensuring quality control measures are adhered to - Maintaining cleanliness in the...