Documentation Executive

2 days ago

Sahibabad, Uttar Pradesh, India Flairdeck Consulting Full time ₹ 2,40,000 - ₹ 3,00,000 per year

Job Description: Documentation Executive

Position Overview

The Documentation Executive is responsible for managing, organizing, and maintaining company documentation, ensuring accuracy, completeness, filing, backend coordination, and compliance with internal and external standards. The role requires strong administrative, documentation, and coordination skills with attention to detail.

Key Responsibilities

1. Documentation Management

  • Prepare, compile, organize, and maintain documentation.
  • Ensure proper version control, authentication, and timely updates of documents.
  • Maintain digital archives and secure physical documentation records.

2. Filing & Record Keeping

  • Maintain and update all physical and digital filing systems in an organized manner.
  • Ensure documents are filed correctly—alphabetically, chronologically, or department-wise as per system.
  • Retrieve files/documents as required by departments or management.
  • Maintain registers, logs, and indexes for quick reference and traceability.
  • Ensure secure storage and confidentiality of sensitive files.

3. Backend Administrative Work

  • Support administrative backend tasks such as preparing checklists, maintaining trackers, updating spreadsheets, and generating reports.
  • Assist in backend coordination for audits, meetings, and documentation submissions.
  • Handle internal documentation requests and ensure timely processing.
  • Maintain backend data related to compliance, certifications, training records, and process documents.

4. Coordination & Communication

  • Coordinate with internal teams to collect required data and documents.
  • Follow-up with department heads for pending documentation or approvals.
  • Provide necessary support and documents during audits, inspections, and compliance checks.

5. Data Entry & Reporting

  • Maintain and update document trackers, logs, and excel sheets.
  • Create MIS reports and documentation status reports for management review.
  • Verify data accuracy before submission or circulation.

Skills & Competencies

  • Strong knowledge of documentation and filing systems.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Strong organizational and multitasking abilities.
  • Attention to detail and accuracy.
  • Knowledge of DMS, ERP, or ISO documentation systems (preferred

Education

  • Graduate in any discipline (BBA, B.Com, BA preferred).Ms Excel Preferred

Experience

  • 1–3 years in documentation, filing, backend admin work, or similar roles.

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Health insurance

Work Location: In person

  • Back Office Executive

    4 days ago

    Sahibabad, Uttar Pradesh, India Essel Foundries P Ltd Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    Job Title: Back Office ExecutiveLocation: [Sahibabad Site-4 Industrial area ]Department: Administration / OperationsEmployment Type: Full-timeApply Candidates : Only Femail StaffJob Summary:We are looking for a detail-oriented and organized Back Office Executive to support our company's administrative and operational activities. The ideal candidate will...

  • Executive Assistant to General Manager

    7 days ago

    Sahibabad, Uttar Pradesh, India Essel Foundries P Ltd Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Job Title: Executive Assistant (Female Candidates Only)Location: [Sahibabad Industrial Area ]Job Type: Full-timeJob Summary:We are looking for a professional, organized, and proactive Executive Assistant to provide comprehensive administrative and secretarial support to senior management. The ideal candidate should be confident, detail-oriented, and capable...

  • Backend Executive

    2 weeks ago

    Sahibabad, Uttar Pradesh, India Helpmate solution Full time ₹ 1,44,000 - ₹ 1,80,000 per year

    Backend Executive**Location:** Rajendra Nagar, Sahibabad, Ghaziabad**Industry:** CCTV Camera & Security Systems**Salary:** ₹12,000 – ₹15,000 per month**Experience:** 6 months – 2 years**Qualification:** Any Graduate (B.A./B.Com/B.Sc/BBA or equivalent)**Gender:** Male / Female**Job Overview:**We are seeking a detail-oriented and organized **Backend...

  • Import Executive

    2 days ago

    Sahibabad, Uttar Pradesh, India Solterra Technologies Pvt Ltd Full time ₹ 2,40,000 - ₹ 3,60,000 per year

    Job SummaryThe Import Executive is responsible for managing all import activities, ensuring timely clearance of goods, coordinating with suppliers, freight forwarders, and customs authorities, and maintaining accurate documentation. This role ensures compliance with import regulations and supports smooth supply chain operations.Key Responsibilities1. Import...

  • HR & Payroll Executive

    7 days ago

    Sahibabad, Uttar Pradesh, India Sheetal Mercantile Private Limited Full time ₹ 2,00,000 - ₹ 5,00,000 per year

    We are looking for an experienced HR & Payroll Executive who is well-versed in salary processing, statutory compliance (PF, ESIC), and social audits. The ideal candidate should have prior experience dealing with auditors and preparing documentation related to compliance and social responsibility audits.Key Responsibilities:Handle monthly payroll processing...

  • Account Executive

    4 days ago

    Sahibabad, Uttar Pradesh, India Gourav Luminaries Pvt Ltd Full time ₹ 20,000 - ₹ 29,595 per year

    We Are Hiring – Accounts ExecutiveGourav Luminaries Pvt. Ltd. is looking for a dedicated and detail-oriented Accounts Executive to join our team in Delhi NCR.Salary: ₹20,000 – ₹22,000Location: Delhi NCRCompany: Gourav Luminaries Pvt. Ltd.Key Responsibilities:Maintain day-to-day bookkeepingManage accounts payable & receivablePrepare invoices &...

  • Quality Control Executive

    2 days ago

    Sahibabad, Uttar Pradesh, India Catalysts Bio-Technologies Pvt. Ltd. Full time ₹ 2,40,000 - ₹ 3,12,000 per year

    Designation –QC ExecutiveLocation: Sahibabad,GhaziabadPreferred Qualifications (Full time):· Bachelors or master's in biotechnology or biochemistryExperience Range and Knowledge:· 2 – 5 years post qualificationJob Responsibilities:Responsible for sampling (Raw material, packaging materials, in process and final product samples) as per quality plan on...

  • Purchase Executive

    1 week ago

    Sahibabad, Uttar Pradesh, India Xpertz Ankur lights Pvt. Ltd. Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    Job Description:We are looking for a Purchase Executive with 1–2 years of experience to manage procurement activities, vendor coordination, and inventory support. The ideal candidate should have good negotiation skills, knowledge of purchase processes, and the ability to maintain accurate records.Key Responsibilities:Handle day-to-day purchase requirements...

  • Sr. Purchase Executive- Packaging

    4 days ago

    Sahibabad, Uttar Pradesh, India TRI NEXT Full time ₹ 48,000 - ₹ 26,00,000 per year

    Job description:We are looking for an experienced and detail-oriented Purchase Executive who can independently manage procurement of packaging materials and handle complete costing, budgeting, and evaluation for CAPEX-related purchases. The ideal candidate should have strong analytical skills, vendor management experience, and expertise in cost comparison &...

  • Marketing Executive

    4 days ago

    Sahibabad, Uttar Pradesh, India CRANEX LIMITED Full time ₹ 3,00,00,000 - ₹ 12,00,00,000 per year

    Tender ManagementIdentify and track relevant tenders on government portals like IREPS, GeM, SRM, MES etc.Register the company on new tender portals as required.Download tender documents, study eligibility criteria, and prepare compliance checklists.Coordinate with internal teams (Technical, Commercial, Legal) for document preparation.Submission of bids...