
Spare Parts Controller
1 day ago
Role & responsibilities
Verification & Fraud Prevention
- Cross-check every spare requisition for authenticity and necessity.
- Verify if the spare is genuinely required by checking:
- Which vehicle/machine it is for.
- Cause of failure (misuse, wear & tear, or genuine defect).
- Past history of same spare for that machine (repetitive failures flagged).
- Block loopholes in the process by ensuring no false requisitions or unauthorized issue of spares.
- Record reason for issue (breakdown, preventive replacement, accident, etc.) for future reference.
Preventive Maintenance & Future Tracking
- Mark problems that led to spare replacement and classify them as:
- Normal wear & tear
- Operator misuse / negligence
- Improper earlier repair
- Design / recurring issue
- Feed this data into a preventive maintenance log so recurring breakdowns can be avoided.
- Work with maintenance engineers to prepare preventive maintenance recommendations.
Old Spare Retrieval & Scrap Management
- Ensure every new spare issued is accompanied by retrieval of the old/damaged spare.
- Verify that returned spares are categorized correctly:
- Reusable / reconditionable
- Scrap (metal, rubber, plastic, etc.)
- Hazardous / non-recyclable waste
- Coordinate with store for proper stacking of scraps and ensure they are disposed/recycled responsibly without leaving carbon footprints.
Oversight & Reporting
- Conduct surprise checks on store issue logs.
- Maintain a spares verification register with remarks on authenticity and reason of replacement.
- Submit shift-wise fraud control and verification report to Site Manager.
- Highlight unusual consumption patterns or suspicious requisitions immediately.
Key Attributes Required
- Smart and quick decision-maker can verify requirements without delaying operations.
- Detail-oriented spots misuse or fake requisitions immediately.
- Integrity and vigilance – no compromise on fraud detection.
- Technical expertise – understands machines well enough to judge genuine needs.
- Eco-conscious mindset – ensures scrap is handled responsibly.
Preferred candidate profile
- Minimum Graduate / Diploma in Mechanical / Automobile / Mining Engineering.
- 5+ years' experience in mining/heavy machinery maintenance oversight or audit.
- Strong technical knowledge of vehicle/machinery spares and preventive maintenance cycles.
- Prior exposure to fraud detection / control processes in inventory/maintenance.
- Ability to trace spare part usage to specific machines and validate necessity.
- Experience with scrap handling and recycling protocols (preferred).
- Skilled in data analysis & reporting (Excel, ERP entries, digital records).
- High level of integrity, accountability, and smart problem-solving.
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