Compliance Specialist

Overview
170+ Years Strong. Industry Leader. Global Impact.
At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our team of industry subject matter experts.

The Compliance Specialist with 5+ years of hands-on experience managing Indian labour and statutory compliance, with strong exposure to the Compliance Audits, Shops & Establishments Act, Employees' Provident Fund (PF/EPF), Contract Labour (Regulation & Abolition) Act (CLRA), and vendor/contractor compliance audits. The role supports day-to-day statutory compliance operations, vendor due diligence and audits, inspections, and timely filings, ensuring zero critical non-compliances and a robust compliance culture.

Responsibilities

• Represent Pinkerton's core values of integrity, vigilance, and excellence.
• Manage registrations, amendments, and renewals for offices/branches; maintain mandated display notices.
• Maintain and audit statutory registers/records; ensure adherence to working hours, leave, holidays, and overtime rules.
• Track and close inspections/notices; maintain action trackers and evidence repositories.
• Keep a live compliance calendar for all state-specific S&E requirements.
• Oversee employee onboarding to EPFO (UAN creation, KYC seeding) and employee exits/transfer claims.
• Prepare and file monthly ECR, generate challans, reconcile contributions, and resolve variances.
• Handle member grievances, withdrawals/transfer claims, and inspection support; maintain PF audit readiness.
• Maintain PF-related registers, MIS, and ensure statutory timelines are met.
• Coordinate Principal Employer registration/licenses and contractor licenses; track validity and renewals.
• Ensure contractor/vendor compliance: wage payments (bank transfer), attendance, OT, wage registers, and statutory deductions.
• Collect, review, and audit contractor documentation (licenses, RC, muster rolls, wage slips, PF/ESI challans).
• Perform periodic site/vendor audits with CAPA (Corrective and Preventive Actions), follow-through to closure.
• Pre-onboarding due diligence for vendors (statutory docs, declarations, indemnities, and compliance clauses in contracts).
• Develop and execute an audit plan, risk-score vendors, and publish dashboards; recommend remediation or blacklisting triggers as needed.
• Conduct sample checks (wage payments, overtime compliance, ID proofs, age verification, safety basics where applicable).
• Act as the point of contact for labour authorities for S&E, PF/EPFO, and CLRA matters.
• Draft responses to notices and inspection queries; ensure timely submission of information and zero penalties.
• Maintain a centralized tracker for inspections, notices, and compliance status.
• Maintain a comprehensive compliance calendar (filings, payments, license renewals), send reminders, and ensure on-time completion.
• Prepare monthly MIS/dashboards for leadership: filing status, audit findings, CAPA progress, risk register.
• Draft and update SOPs, checklists, templates, and training materials; conduct training for HR, operations, and vendor partners.
• ESI, Professional Tax (PT), Labour Welfare Fund (LWF), Minimum Wages, Payment of Bonus, Payment of Wages, Payment of Gratuity, POSH, and relevant state labor rules.
• Coordinate with Payroll/Finance/HR Ops to align data and ensure complete, accurate, and timely submissions.
• All other duties, as assigned.

Qualifications
5+ years of relevant experience in Indian statutory labour compliance covering S&E, PF/EPF, CLRA, and vendor audits.

• Bachelor's degree in HR/Law/Industrial Relations or equivalent.
• Strong working knowledge of EPFO Unified Portal and state labour portals; hands-on experience with statutory registers and filings.
• Proficiency with MS Excel, Word, PowerPoint; ability to manage large data sets and reconciliations.
• Strong written and verbal communication in English; working proficiency in local language(s) preferred.
• Willingness to travel for vendor/site audits and inspections, as required.

Working Conditions
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

• Regular computer usage.
• Occasional reaching and lifting of small objects and operating office equipment.
• Frequent sitting, standing, and/or walking.
• Travel, as required.

Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.