Dispatch Billing Executive
11 hours ago
Key Responsibilities:
1. Billing & Invoicing
- Generate and verify invoices based on dispatch records, delivery notes, and client agreements.
- Ensure all billing information is accurate, complete, and in compliance with company policies.
- Maintain records of all invoices, receipts, and credit/debit notes.
- Coordinate with the accounts department for timely billing and payment follow-ups.
2. Dispatch Coordination
- Cross-check delivery challans, transport documents, and proof of delivery (POD) before billing.
- Maintain communication with dispatch and warehouse teams to ensure correct shipment details.
- Resolve discrepancies between dispatch and billing data promptly.
3. Documentation & Reporting
- Maintain a daily log of dispatches and billing status.
- Prepare periodic reports on billing, outstanding payments, and dispatch accuracy.
- Ensure proper documentation and filing for audit and compliance purposes.
4. Client Communication
- Share invoices and billing summaries with clients as per schedule.
- Handle billing-related queries and resolve disputes in coordination with relevant teams.
- Support customer satisfaction through accurate and transparent billing.
Required Skills & Qualifications:
- Bachelor's degree in Commerce, Accounting, Business Administration, or related field.
- 1–3 years of experience in billing, dispatch coordination, or logistics accounting.
- Strong knowledge of invoicing processes and financial documentation.
- Proficiency in MS Excel and ERP/accounting software (e.g., Tally, SAP, Zoho Books).
- Attention to detail and strong analytical skills.
- Good communication and coordination abilities.
Preferred Qualifications:
- Experience in logistics, manufacturing, or distribution industry.
- Knowledge of GST, transport documentation (e.g., e-way bills), and dispatch procedures.
- Ability to handle high volumes of billing transactions with accuracy.
Key Attributes:
- Detail-oriented and organized
- Time management and multitasking ability
- Strong team player with accountability
- Problem-solving attitude
Job Types: Full-time, Permanent, Fresher
Pay: ₹12, ₹17,000.00 per month
Work Location: In person
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