Executive Associate

2 weeks ago

Mumbai, Maharashtra, India Point Of Full time ₹ 9,00,000 - ₹ 12,00,000 per year

We are hiring a highly organised, proactive, and versatile Executive Associate to support the Founder across operations, strategy, personal logistics, and wellness. This is a high-energy role that combines executive assistance, project management, personal training, and lifestyle optimisation.

Founder & Personal Support:

  • Manage the calendar, fitness schedule, travel and personal logistics
  • Drive the Founder to meetings, events, and personal commitments
  • Track birthdays, social events, and personal commitments; ensure timely execution
  • Refill and organise personal supplies (supplements, grooming items, essentials)
  • Ensure car cleanliness, servicing, and maintenance schedules
  • Handle gifting, printing, parcel pickups/deliveries, and event coordination
  • Coordinate with external vendors, service providers, and partners

Operations & Team Management:

  • Lead operational execution: schedules, workflows, communications, and follow-ups
  • Track attendance, payroll, payouts, and team bandwidth

Project & Strategy:

  • Ensure clear meeting documentation: notes, insights, and actionable follow-ups
  • Use Notion, Asana, Google Workspace, and AI tools to streamline workflows
  • Partner with the Founder on brand strategy, pitches, and business development
  • Conduct research, audits, and prepare strategic presentations
  • Monitor accountability across stakeholders and projects

Personal Training & Wellness:

  • Conduct daily personal training sessions as required
  • Design and adapt fitness programs, track progress, and ensure safe, effective sessions

Qualifications:

  • Graduate degree in Business, Management, or related fields
  • 1–2 years of experience in EA, operations, or support roles
  • Certified personal trainer (preferred, or demonstrable training experience)
  • Valid driving license (mandatory)

Personal Qualities & Mindset:

  • First-in, last-out attitude
     with strong personal ownership
  • Highly reliable, punctual, and trustworthy
  • Strong organisation, communication, and project management skills
  • Knowledge of fitness training and wellness practices
  • Calm under pressure, adaptable to shifting priorities
  • Proactive problem-solver with high ownership and confidentiality
  • Willingness to go the extra mile; always

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