Sr. Executive- Administration

Job Description Experience -3-5 years of experience in handling the admin and accounts in an educational institute/college. Qualification -Candidate should be a graduate in commerce. Roles and Responsibilities: Administrations-  Issuance of instructions /Advisories/Notices/Updates to various desk/departments based on TMF Directives /directions from Director Operations from time to time.  Initiative process of admission of the student's master roll, the student's data.  Verify credential of education qualification/certificates of applicants, will also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.  Collate any administrative/Disciplinary inputs received from Dean Academics and update record sheet.  Update Finance desk to collect necessary fees from the selected applicant.  Issue identity card/admit card to newly enrolled students.  Issues attendance register to nominated class teacher/tutors of the assign courses. Monitor attendance of student and compile master data sheet.  Maintain staff attendance registers.  Received all equipment's/stores/stationeries purchased by the academy and take on the Ledger stock.  Issue equipment's/ stores/ stationaries to the various departments, entities as per requirements/direction.  Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.  Handing/Taking over of assets within the departments between staff to be coordinated by admin.  Monitor electricity, water, telephones usage and bill.  Monitor use of printers.  Schedule meetings, appointments, interviews, counselling of staff/ students with the Director.  Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.  Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.  Monitor the internal administration desk (Coordination with other departments and staff record.  Monitor safety and security of the establishments.
Accounts:  Should have complete hold and experience on Tally.  Maintain books of accounts adhering to the accounting standards.  Maintain accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.  Ensure compliance with provisions of law on TDS, GST etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.  Periodic reconciliation of bank accounts.  Periodic reconciliation of vendor accounts.  Responsible for collection of fees from students and deposit into the Banks.  Submission of periodic reports to the Foundation as per financial MIS.  Facilitate audit of accounts by internal and / or external agencies.  Monitor the cash flow, budget, and inventories.  Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.  Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.  Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.  Any other work assigns by Director related Accounts and Finance.  Both the roles will be reporting to Project Director. Desired Skill Set  Attention to detail, empathy and inclusive approach.  Excellent professional knowledge.  Excellent written and verbal communication skills.  Good interpersonal skills.  Good computer skills.

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