Executive Assistant, Central Seller Fulfillment
2 weeks ago
The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Critical to success will be the ability to think and plan ahead, manage time effectively, delegate responsibilities appropriately, and build effective working relationships inside and outside the group.
The role is based in Bengaluru, India and reports directly into the Vice President - Intl 3P SX and Fulfillment
Key job responsibilities
- Manage complex calendar and scheduling to support the VP, working across multiple locations/time zones
- Demonstrate agility in reprioritizing workload based on shifting business needs
- Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity
- Act as a liaison for direct reports and business stakeholders
- Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
- Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.)
- Project Management (tracking key deliverables and action items, reporting, maintaining operational metrics or KPIs for the business, change management, space planning, etc.)
- Independent ownership and leadership of administrative processes and staff across the org
- High school or equivalent diploma
- 7+ years of senior level leadership support experience
- 3+ years of project management, including resource planning, managing schedules, reporting project status and prioritizing tasks experience
- Experience working with global cross-functional teams
- Knowledge of Microsoft Office products and applications (Excel, PowerPoint, Word, Visio, and MS Project) at an advanced level
- Experience working in fast paced environments, and managing workload even during times of stress, or escalated activity
- Bachelor's degree
- Experience in driving end to end delivery, and communicating results to senior leadership
- Experience managing complex projects and/or programs within a matrix environment
- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
- Strong organizational, problem-solving and communication skills with a high level of integrity and discretion
- Experience leading a team (direct or dotted line)
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