P2P Executive

5 days ago

Bengaluru, Karnataka, India Moveinsync Technology Solutions Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Role Summary:

The P2P Executive is responsible for managing end-to-end procure-to-pay operations including vendor onboarding, purchase order processing, invoice management, and payment execution. This role ensures accuracy, compliance, and timeliness in all procurement and accounts payable activities while supporting process efficiency and stakeholder satisfaction.

Key Responsibilities:

1. Procurement Operations

  • Assist in creation and processing of purchase requisitions and purchase orders (POs).
  • Ensure POs are in line with budget approvals and procurement policies.
  • Coordinate with internal stakeholders to validate purchase requirements and approvals.
  • Maintain vendor master data and ensure timely onboarding and updates.

2. Invoice Processing

  • Receive, verify, and record supplier invoices in the system.
  • Match invoices with POs and goods receipts (3-way matching).
  • Resolve discrepancies with vendors or internal departments (GR/IR issues).
  • Ensure proper coding of expenses and adherence to tax and compliance requirements (GST, TDS, etc.).

3. Payments & Reconciliations

  • Schedule and process vendor payments as per agreed terms.
  • Reconcile vendor accounts and address payment-related queries.
  • Support month-end and year-end closing activities related to accounts payable.
  • Maintain proper documentation and audit trail for all transactions.

4. Compliance & Process Improvement

  • Ensure adherence to internal controls, company policies, and audit standards.
  • Identify opportunities for automation or process optimization within P2P cycle.
  • Support internal and external audits by providing required data and reports.

Key Skills & Competencies:

  • Strong understanding of procure-to-pay cycle and accounting principles.
  • Experience in ERP systems (SAP, Oracle, Coupa, etc.) preferred.
  • Attention to detail and accuracy in data processing.
  • Strong analytical, communication, and vendor management skills.
  • Proficiency in MS Excel and reporting tools.
  • Knowledge of taxation (GST/TDS) and compliance regulations (if in India or similar jurisdictions).

Qualifications & Experience:

  • Bachelor's degree in Commerce, Finance, Accounting, or Business Administration.
  • 1–4 years of experience in Procure-to-Pay or Accounts Payable function.
  • Experience in shared services or multinational environment is an advantage.

Performance Indicators (KPIs):

  • Invoice processing accuracy and turnaround time.
  • PO compliance rate.
  • Vendor payment timeliness.
  • Audit compliance and error rate.
  • Stakeholder satisfaction score

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