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Procurement Assistant

2 weeks ago

Navi Mumbai, Maharashtra, India Shalina Healthcare Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Job Purpose:

To ensure timely and cost-effective procurement of quality raw materials (APIs, excipients, solvents, etc.) required for pharmaceutical manufacturing, while complying with regulatory and quality standards.

Role & responsibilities

Sourcing & Vendor Development:

  • Identify and evaluate suppliers (domestic & international) for raw materials.
  • Develop strategic relationships with key vendors to ensure long-term supply reliability.
  • Negotiate contracts and terms of purchase in line with budget and compliance norms.

Procurement Operations:

  • Raise purchase orders based on MRP requirements and production plans.
  • Ensure timely procurement to avoid production delays.
  • Track orders, resolve delivery issues, and manage lead times.

Compliance & Documentation:

  • Ensure supplier documentation meets regulatory and quality standards (e.g., COA, DMF, GMP compliance).
  • Coordinate with QA/QC and Regulatory Affairs teams for vendor qualification.

Cost Management:

  • Analyze price trends, forecast costs, and identify opportunities for cost reduction.
  • Monitor market dynamics impacting raw material prices (e.g., crude prices, currency fluctuations).

Inventory Management:

  • Maintain optimum inventory levels in coordination with SCM and production teams.
  • Ensure stock rotation and monitor slow/non-moving raw materials.

Cross-Functional Coordination:

  • Work closely with Production Planning, Quality Assurance, Finance, and Regulatory teams.
  • Resolve issues related to material rejection, payment delays, or compliance concerns.

Preferred candidate profile

  • Education: B. Pharm / M. Pharm MBA in Supply Chain or related field
  • Experience: 4 - 6 years in pharmaceutical raw material procurement
  • Strong negotiation and vendor management skills
  • Understanding of pharma regulations (USFDA, EU-GMP, etc.)
  • Familiarity with SAP / ERP systems
  • Analytical mindset with cost consciousness
  • Good communication and coordination skills