Event Operations Manager

20 hours ago

Mumbai, Maharashtra, India Zero Design Studio Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Overview:

We are seeking a highly organized and detail-oriented
Event Operations Manager
to oversee the end-to-end execution of events, from planning to on-ground delivery. The ideal candidate will have strong operational and production knowledge, vendor management skills, and the ability to manage multiple stakeholders under tight deadlines. This role is crucial in ensuring that every event runs seamlessly, on time, and within budget while delivering exceptional experiences.

Key Responsibilities

Event Planning & Execution

  • Lead the operational planning and execution of corporate events, conferences, exhibitions, and experiential engagements.
  • Translate creative concepts into practical execution plans with timelines, budgets, and resource allocation.
  • Conduct pre-event site inspections, risk assessments, and logistical planning.

Vendor & Stakeholder Management

  • Identify, negotiate, and manage relationships with vendors, suppliers, and production partners.
  • Ensure timely procurement and delivery of all materials, equipment, and services.
  • Coordinate with internal teams (creative, client servicing, production, etc.) for smooth execution.

On-ground Management

  • Supervise setup, rehearsals, event flow, and dismantling.
  • Manage event staff, crew, and volunteers to ensure operations run smoothly.
  • Troubleshoot and resolve last-minute challenges during the event.

Budget & Compliance

  • Prepare and track event budgets, ensuring cost efficiency without compromising quality.
  • Oversee compliance with safety, legal, and regulatory requirements.

Post-Event Reporting

  • Conduct debrief sessions to evaluate event success and areas of improvement.
  • Maintain documentation and MIS reports for internal records and client reporting.

Key Skills & Competencies

  • Strong project management and organizational skills.
  • Excellent vendor negotiation and contract management skills.
  • Ability to work under pressure and handle multiple projects simultaneously.
  • Problem-solving and quick decision-making abilities.
  • Hands-on experience with event production, AV, staging, and logistics.

Qualifications & Experience

  • 4–6 years of experience in event operations management (corporate events preferred).
  • Proven track record of executing large-scale events.

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