Event Production

2 days ago

Versova Mumbai Maharashtra, India Adiz marketing solutions Full time ₹ 8,40,000 per year

Position Overview

The Event Production & Logistics Manager is responsible for planning, coordinating, and executing events from concept to completion. This role ensures seamless production, smooth logistics, and a high-quality experience for attendees, clients, and stakeholders. The manager will lead vendor coordination, on-ground execution, budgeting, and logistics management for corporate events, conferences, exhibitions, brand activations, and large-scale experiences.

Key Responsibilities

Event Planning & Strategy

  • Collaborate with clients and internal teams to understand event objectives, themes, and deliverables.

  • Develop event execution plans, production timelines, and logistics frameworks.

  • Conduct venue research, site visits, and feasibility studies for event locations.

Production Management

  • Oversee stage, audio-visual, lighting, and décor setup.

  • Manage creative production elements such as set design, branding installations, and digital content displays.

  • Supervise rehearsals, run-throughs, and technical checks to ensure flawless execution.

Logistics & Operations

  • Plan and manage all logistical aspects including transport, accommodation, equipment movement, and manpower allocation.

  • Coordinate with vendors, suppliers, and agencies for timely delivery of goods and services.

  • Ensure compliance with health, safety, and local regulatory requirements.

Budget & Vendor Management

  • Prepare and manage event budgets, ensuring cost efficiency without compromising quality.

  • Negotiate contracts with venues, vendors, and third-party service providers.

  • Track expenses and provide post-event financial reconciliations.

On-Site Execution

  • Act as the point of contact for stakeholders, vendors, and crew during event days.

  • Manage event setup, registration, stage transitions, catering, and guest flow.

  • Handle last-minute changes, troubleshooting, and crisis management.

Post-Event Management

  • Conduct debrief sessions with clients and teams.

  • Prepare post-event reports including ROI analysis, feedback, and improvement strategies.

  • Maintain records of vendors, production elements, and event assets for future use.

Skills & Competencies

  • Strong organizational and multitasking skills.

  • Excellent communication and negotiation abilities.

  • Knowledge of event production technologies (AV, lighting, staging).

  • Vendor and budget management expertise.

  • Problem-solving skills and ability to perform under pressure.

  • Flexibility to travel and manage events at different locations.

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field.

  • 5+ years of experience in event production and logistics management.

  • Proven track record of managing medium to large-scale corporate events.

  • Proficiency in MS Office, project management tools, and event software.

Key Performance Indicators (KPIs)

  • Timely and cost-effective event delivery.

  • Client and attendee satisfaction scores.

  • Budget adherence and vendor performance.

  • Smooth execution with minimal operational issues.

  • Post-event reporting and actionable improvements.

Job Type: Full-time

Pay: ₹60, ₹70,000.00 per month

Work Location: In person

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