Administration Executive
13 hours ago
Job Description Admin Executive (Male)
Location: Head Office, Mehdipatnam
Department: HR & Admin
Reporting To: Sr. Manager HR & Admin
Purpose of the Role
To assist in day-to-day administrative operations, ensuring smooth office functioning through effective coordination, vendor management, travel arrangements, documentation, and general administrative support.
Key Responsibilities
1. Office Management
- Handle daily office operations, maintenance, and facility-related requirements.
 - Coordinate with internal teams to ensure smooth functioning of office activities.
 - Manage office stationery, supplies, and inventory.
 
2. Vendor & Facilities Management
- Coordinate with vendors for housekeeping, maintenance, and other support services.
 - Maintain vendor records and assist in basic vendor management documentation.
 - Ensure timely renewal of service agreements and maintain cost control.
 
3. Travel Management
- Support in travel bookings, accommodation, and logistics for employees and guests.
 - Maintain travel expense records and ensure approvals as per company policy.
 
4. Filing & Documentation Support
- Maintain physical and digital filing systems in an organized manner.
 - Support HR and Admin departments in document preparation, filing, and record-keeping.
 - Assist in drafting basic emails, letters, and official WhatsApp communications.
 
5. Coordination & Team Support
- Collaborate with HR, Admin, and other departments for event coordination and daily operations.
 - Provide administrative support during audits, reviews, and meetings.
 
Qualifications & Skills
- Education: Graduate (MBA preferred).
 - Experience: 13 years in Admin or HR-related roles.
 Technical Skills:
Good knowledge of MS Office (Word, Excel, PowerPoint, Email).
- Basic familiarity with AI tools will be an advantage.
 Vendor coordination and manual filing systems knowledge.
Soft Skills:
Good communication in English, Hindi, and Telugu.
- Strong time management, multitasking, and organizational skills.
 Ability to work in coordination with multiple teams.
Benefits
- Company-provided lunch, mobile, and SIM card.
 
Other Details
- Bike: Mandatory
 - Number of Positions: 1
 - Expected Date of Joining: 15 October 2025
 
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