Senior Associate, Operations

A global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly. Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences. A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.

Overview

This position requires a basic understanding of Hedge Funds / Private Equity funds, including booking valuations and reconciling cash flows. The candidate will be part of 8- member Operations team, which will have the primary responsibility of analyzing the quarterly financial statements of private equity partnership investments and recording/reconciling the transactions in the investment accounting system. In addition, the team will assist in the preparation of historical investment performance analysis and reports. Below is the list of responsibilities and activities carried out:

• Analyzing and reviewing quarterly financial statements from underlying investment managers, includes capital accountant statements, schedule of investments, quarter financial statements and supplemental schedules

• Ensure investment structures are accurately reflected in financial reporting packages, including commitment levels, unfunded capital, and carried interest analysis.

• Close collaboration with the fund accounting teams to capture valuation data to the investment accounting system

• Coordinate with fund accounting to ensure timely availability of data for reporting deadlines and support client service teams with relevant data and analysis. Complete individual assigned valuation work to meet quarterly fund reporting deadlines
• Validate data and tolerance breaks of data input/provided
• Review journal entries for incremental changes to the Partnerships within Fund records
• Maintain a thorough understanding of limited partnership agreements and apply relevant terms to financial reporting processes.
• Ensure accuracy and timeliness in wire processing, while adhering internal controls and approval workflows.
• Monitor and track outgoing payments to confirm execution and reconcile daily bank statements to verify posted transactions.
• Investigate discrepancies between internal records and bank activity, and maintain treasury reports such as daily cash positions, payment logs, and transaction summaries

The Operations team will handle the below treasury and related functions for our clients:

• Prepare and submit domestic and international wire transfers via online banking platforms (e.g., SWIFT, Fedwire, ACH).
• Ensure accuracy and timeliness in wire processing while adhering internal controls and approval workflows.
• Monitor and track outgoing payments to confirm successful execution.
• Review and reconcile daily bank statements to confirm posted transactions.
• Investigate and resolve discrepancies between internal records and bank activity.
• Generate and maintain treasury reports, including daily cash position, payment logs, and transaction summaries.
• Strong attention to detail, organizational skills, and ability to work under tight deadlines.
• Manage and categorize incoming communications to determine required actions and route items to appropriate operational workflows.  Retrieve and save such documents from investment portals.
• Analyze fund notices to determine the appropriate transaction type for processing (e.g., capital calls, recallable capital, distributions).
• Evaluate notices and ILPA templates to ensure accurate breakout and classification of transactions within the administrative system.
• Cross-reference received emails with approved operations to verify completeness and accuracy of operational records.
• Review and validate wiring instructions within the administrative platform to ensure consistency with notice documentation, and update records when necessary.
• Respond to client inquiries in a timely manner and conduct thorough research to address questions from fund client service teams and external clients.

Key Accountabilities and Main Responsibilities

Strategic Focus

These responsibilities relate to long-term planning, innovation, and aligning with broader organizational goals:

• Thought Leadership and Continuous Improvement

• Identify opportunities for automation/process improvements and implement changes to enhance team efficiency. Automate and document processes as needed.

• Support senior leadership

• Support senior leadership in adoption and execution of accounting review standards and best practices.

• Continuous improvement focus

• Identify risks, cost efficiencies, and operational improvements.

Operational Management

These tasks involve the day-to-day execution of duties and ensuring smooth operations:

• Project Management

• Oversee the review and delivery of financial statements and other accounting reports, ensuring they are reviewed to a quality standard and completed on time.

• Technical Oversight

• Ensure procedures and practices follow US GAAP and IFRS. Manage technical research and application of accounting standards.

• Client Service Delivery

• Maintain a high client service level and review client reports and financial statements for accuracy and completeness while meeting deadlines.

• Documentation

• Ensure all accounting review activities are well-documented and comply with organizational standards.

• Problem Solving

• Address and resolve issues related to technical pronouncements, disclosures, etc.

Governance & Risk

This includes compliance, risk mitigation, and adherence to regulatory and internal standards:

• Escalation Management

• Escalate issues/incidents at the right time and to the right levels to address operational and business risks.

• Performance & Risk Management

• Prepare and present performance reports and identify and mitigate risks, ensuring compliance.

• Ability to effectively liaise with senior-level stakeholders

• Communicate issues, risks, and solutions clearly and effectively.

*The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience & Personal Attributes

Educational and Professional Qualifications: 

• Chartered Accountant / Master's degree in Business Administration, Commerce, Finance
• Minimum of 2 years of experience in operations within the financial services industry.

Personal Attributes:

• Strong and analytical and problem-solving skills with a keen attention to detail and ability to lead a medium-sized team
• Ability to analyse, resolve and document problems and resolutions.
• Ability to work as part of a cross-cultural team.
• Strong organization and time management skills
• Basic understanding of private equity operations, investment management, and financial markets.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Continuous improvement focus, with the ability to identify risks, cost efficiencies, and operational improvements.
• Strong presentation and communication skills with ability to communicate clearly and effectively.
• Self-driven and motivated with a focus on operational efficiency and continuous improvement.
• Proficiency in using financial software and tools, as well as Microsoft Office Suite.

Benefits:

• Competitive salary and performance-based bonuses.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and career advancement.
• Collaborative and inclusive work environment.
• Flexible working arrangements and work-life balance initiatives.
• Access to cutting-edge technology and tools.
• Employee recognition programs and team-building activities.