Office Support Executive in Bangalore

6 days ago

Bengaluru, Karnataka, India Barebase Full time

Key Responsibilities

  • Project management support:
  • Assist the project team with day-to-day site and office coordination.
  • Update project status logs, schedules, and trackers as instructed.
  • Support project documentation, printing, filing, and safe storage of records.
  • Project coordination:
  • Coordinate with team members, vendors, subcontractors, and office staff for timely delivery and execution.
  • Follow up on assigned tasks to ensure deadlines are met.
  • Assist during site visits, material movement, and miscellaneous coordination tasks.
  • Attendance & Daily Reporting
  • Collect attendance from site/workforce on a daily basis and update the centralized attendance sheet.
  • Maintain a daily site work log and report the status to the project lead.
  • Project accounts support:
  • Submit bills, invoices, and supporting documents to the accounts team for verification.
  • Maintain soft and hard copies of all project expense documents.
  • Track payments made and pending amounts for each project and share weekly updates.
  • Payment approvals & follow-ups:
  • Assist in preparing payment approval summaries for subcontractor/vendor payments.
  • Ensure timely collection of approvals/signatures from authorized personnel.
  • Follow up with accounts and vendors for payment status when instructed.
  • Additional general responsibilities:
  • Maintain the cleanliness and organization of the office/project cabins.
  • Support office errands, document collection, courier handling, and procurement of small items.
  • Uphold company discipline, confidentiality, and professionalism at all times.

About Company: Barebase is a design and tech-led architecture and interior design firm working across luxury residential and boutique commercial projects. The firm focuses on creating timeless, well-crafted spaces that balance aesthetics, functionality, and long-term usability.

Barebase operates across the full project lifecycle, from concept development to execution, including architecture, interior design, custom furniture, and on-site coordination. The firm follows a structured, technology-enabled approach to design development, documentation, and project management to ensure clarity, efficiency, and quality on every project.

The studio is built on strong design fundamentals, attention to detail, and process-driven execution, with an emphasis on understanding how spaces are lived in and experienced over time.

Barebase is a growing practice that values ownership, clarity, and intent in design thinking, technology adoption, execution standards, and internal workflows.

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