Facility Executive

Wellington College International Pune (WCI Pune) is the eighth in the Wellington College International family and the first of several planned for India.

We are inviting applications for a Facility Executive, who will be responsible for ensuring that the school premises, infrastructure, and utilities are safe, secure, functional, and well-maintained, thereby supporting a world-class learning environment for students and staff.

JOB DESCRIPTION:

Facilities Management

· Oversee day-to-day operations of campus facilities, including classrooms, offices, sports areas, cafeteria and common spaces.

· Plan and execute facility upgrades, renovations, and expansion projects in coordination with the administration and academic teams.

· Ensure preventive and corrective maintenance schedules are followed for buildings, electrical, plumbing, HVAC, and other infrastructure.

· Conduct routine inspections and safety audits of classrooms, laboratories, playgrounds, transportation, and other infrastructure.

· Implement and review disaster preparedness plans, including evacuation drills, first-aid readiness, and emergency response systems.

· Manage vendors, contractors, and service providers for facility-related work.

· Maintain and review annual maintenance contracts (AMCs) for critical services.

· Ensure compliance with safety, health, fire, and environmental regulations.

· Monitor energy usage and implement sustainable practices to reduce operational costs.

· Conduct routine inspections and audits to ensure quality standards are maintained.

· Plan and execute maintenance schedule during school holidays.

· Establish a helpdesk system for reporting, tracking, and resolving facility-related complaints from staff and students.

· Oversee campus security operations, including guards, CCTV monitoring, and access control.

· Ensure visitor management and emergency protocols are effectively implemented.

Housekeeping, Pest Control and Garden Maintenance

· Supervise housekeeping teams to maintain cleanliness, hygiene, and sanitation across the school premises.

· Ensure activities as per Daily/Weekly/ Monthly checklist are carried out and records are maintained.

· Monitor garden maintenance and pest control schedule.

· Monitor supply of HK, Pest Control and Garden maintenance related chemicals/ material/ machinery and their usage.

Cafeteria Management

· Oversee daily functioning of the cafeteria, including food preparation, service, cleanliness, and customer satisfaction.

· Ensure that food is prepared and served as per approved menus, dietary guidelines, and portion standards.

· Coordinate with catering vendors and kitchen staff for timely delivery and replenishment of meals/snacks.

· Monitor cafeteria ambience and ensure dining areas are safe, clean, and welcoming.

· Develop and implement processes for waste management and eco-friendly practices.

· Ensure compliance with FSSAI regulations, school food policies, and international standards of food safety.

· Conduct regular inspections of kitchen equipment, storage facilities, and dining areas.

· Oversee procurement, storage, and stock rotation of food and beverage supplies.

· Monitor inventory levels and control wastage through systematic planning.

Logistics & Support

· Coordinate facility-related arrangements for school events, examinations, and co-curricular activities.

· Support staff transportation management and ensure school buses meet safety and compliance requirements.

· Monitor stock and procurement of facility-related consumables and supplies.

· Ensure compliance documents are maintained for all support staff.

Person Specification

Essential Experience / Qualifications Required

· Bachelor's degree in facilities management, engineering, administration, or a related field (or equivalent work experience).

· 3–5 years of experience in facility management, preferably in educational institutions, corporate offices, or hospitality.

· Strong knowledge of building systems (electrical, mechanical, plumbing, HVAC).

· Experience in managing vendors, contracts, and service providers.

· Understanding of safety, health, and environmental compliance.

Essential Values, Behaviours and Attitudes

· Commitment to maintaining a safe and supportive environment for students and staff.

· Strong sense of responsibility, accountability, and attention to detail.

· Ability to work under pressure, multi-task, and adapt to changing priorities.

· A collaborative team player with leadership qualities.

· Embody the five core values of Wellington College at all times (courage, integrity, kindness, respect, and responsibility).

· Discreet and sensitive to confidentiality.

· Self-motivated, professional, and committed to continuous improvement.

Job Types: Full-time, Permanent

Pay: ₹50, ₹70,000.00 per month

Work Location: In person