Office Coordinator

1 week ago

Hyderabad, Telangana, India Alter Domus Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Role & responsibilities

We are seeking a Postgraduate with 2-3 years experience in a Facilities, Maintenance / construction or surveying background. Some experience and knowledge of managing both technical services (engineering & maintenance) and soft services (housekeeping, security, transport, cafeteria, etc.). The candidate will be responsible for ensuring seamless day-to-day operations, compliance, vendor management, and maintaining a safe, secure, and efficient workplace.

Technical Services:

  • Understands the engineering design and operational aspects of the utility systems and equipment at location.
  • Supervise operations and maintenance of electrical, mechanical, HVAC, fire safety and other critical equipment.
  • Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
  • Implement the preventive maintenance program to reduce the risk of sudden failures of critical equipment.
  • Provide training to on-site teams on equipment procedures and implementation.
  • Support service delivery teams on equipment maintenance and upkeep.
  • Conduct regular inspections to ensure that the procedures are being followed and updated as required.
  • Communicate to the FM through on all incidents and all-important operational issues which requires his assistance, guidance, and approval.
  • Ensure building compliance are checked for site and records maintained.
  • Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule.
  • Ensure the implementation and management of Risk and Safety work practices as per standards.
  • Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
  • Ensure preventive and breakdown maintenance is carried out as per schedule with minimal downtime.

Soft Services:

  • Oversee housekeeping, pest control, security, transport, cafeteria, and waste management operations.
  • Ensure adherence to hygiene, safety, and quality standards.
  • Monitor vendor performance and drive service level improvements.
  • Monitor transport services.

General Responsibilities:

  • Experience in Facilities Management, construction, surveying / engineering back ground is preferred.
  • Strong Customer Service focus
  • Maintain Stock at site related to HK and Pantry Consumables.
  • Follow up weekly Movements and update to SPOC.
  • Excellent people skills and ability to interact with a wide range of staff & stakeholder demands.
  • Knowledge of Occupational Safety requirements
  • Bachelors degree in technical related field or equivalent work experience.
  • Manage budgets, cost optimization, and MIS reporting for facilities operations.
  • Handle vendor negotiations, contracts, and service agreements.
  • Lead emergency response planning, ERT drills, and workplace safety measures.
  • Liaise with stakeholders, leadership teams, and external agencies for smooth operations.
  • Drive digital initiatives and technology adoption in facility management.
  • Excellent written and verbal communication skills;
  • High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook);
  • Ability to visit multiple office areas, and run errands locally;
  • Deadline-driven and highly organized workstyle with exceptional attention to detail; and
  • Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment

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