Assistant Purchase Manager

2 days ago

Ahmedabad, Gujarat, India Woods at Sasan Full time

About Woods At Sasan

Set on 16 acres of untouched wilderness and mango orchards in Gir, Woods At Sasan is India's first biophilic retreat — where nature, design, and conscious hospitality flow together effortlessly.

As part of
1000 Island Hotels & Resorts
, we live by the ethos "Sustainably Luxurious, Mindfully Modern."

Every role here isn't just a job; it's a responsibility to support a hospitality ecosystem that values intention, efficiency, and respect for resources.

Introduction

As an
Assistant Purchase Manager
, you're the quiet force that keeps the retreat running smoothly behind the scenes.

Your role ensures that every department has what it needs — at the right quality, right cost, and right time — without waste or compromise.

You balance vendor relationships, inventory control, and cost efficiency while aligning purchases with our sustainability and quality standards.

Your mission: build a procurement system that's efficient, ethical, and future-ready — supporting mindful luxury without excess.

Key Responsibilities

  • Support end-to-end purchasing operations across F&B, housekeeping, engineering, wellness, and guest services.
  • Assist in vendor sourcing, evaluation, negotiation, and relationship management.
  • Ensure timely procurement of materials, consumables, and services as per approved requisitions.
  • Maintain accurate records for purchase orders, GRNs, invoices, and vendor documentation.
  • Coordinate closely with Stores, Finance, Operations, and department heads to ensure smooth supply flow.
  • Monitor inventory levels to avoid shortages, overstocking, and wastage.
  • Ensure cost control without compromising quality, brand standards, or guest experience.
  • Support sustainable procurement practices aligned with the retreat's biophilic and eco-conscious ethos.
  • Assist in price comparisons, budgeting inputs, and vendor performance reviews.
  • Ensure compliance with internal SOPs, approval matrices, and audit requirements.
  • Handle urgent and ad-hoc procurement needs with agility and accountability.

Qualifications & Skills

  • Bachelor's degree or diploma in Hospitality Management, Supply Chain, or a related field.
  • 2–4 years of experience in purchase or stores operations, preferably in hospitality or luxury resorts.
  • Strong understanding of procurement processes, inventory control, and vendor coordination.
  • Familiarity with ERP/PMS purchase modules and basic accounting documentation.
  • Detail-oriented, organised, and comfortable handling multiple priorities.
  • Strong negotiation and communication skills — firm yet professional.
  • Ability to work calmly under pressure and meet operational timelines.
  • Aligned with values of sustainability, conscious consumption, and mindful operations.

We Offer

  • A biophilic, nature-led work environment that values clarity and balance.
  • Exposure to luxury, wellness-led, and experience-driven hospitality operations.
  • Opportunities to grow within a purpose-driven hospitality group.
  • A culture rooted in accountability, respect, and thoughtful decision-making.

Industry:
Hospitality

Employment Type:
Full-time

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