Tender Executive

Position Overview

We are seeking an experienced Tender Executive with proven expertise in e-tendering platforms and JK tender processes to manage end-to-end tender operations.

Key Responsibilities

Tender Management:

• Identify, analyze, and pursue relevant tender opportunities on e-tendering portals and JKMSCL platforms
• Prepare comprehensive tender documents, technical bids, and financial proposals ensuring compliance with all requirements
• Coordinate with internal departments to gather necessary documentation and certifications
• Submit tenders within specified deadlines through various e-procurement platforms

E-Tendering Operations:

• Navigate and operate multiple e-tendering portals including government procurement platforms, GEM portal, and state-specific systems
• Manage portal compliance requirements
• Monitor tender status, respond to queries, and handle clarifications during the tender process
• Maintain accurate records of all e-tender submissions and outcomes
• Coordinate sample submissions, product registrations, and pre-qualification processes as required by JKMSCL

Documentation & Compliance:

• Prepare EMD/bid security, performance guarantees, and other financial instruments
• Ensure all statutory documents (GST, drug licenses, ISO certifications, etc.) are current and compliant
• Maintain comprehensive tender database with tracking of submissions, outcomes, and follow-ups
• Prepare comparative statements and cost analysis for bid evaluation

Coordination & Follow-up:

• Liaise with vendors, suppliers, and contractors for competitive pricing and technical specifications
• Follow up on pending tenders
• Attend pre-bid meetings and tender openings when required
• Handle tender queries and addendums promptly

Required Qualifications

Education: Graduate and above

Experience:

• Minimum 3 -4 years of hands-on experience in tender management
• Mandatory experience with e-tendering platforms and processes

Technical Skills:

• Proficient in operating e-procurement portals
• Strong knowledge of tender documentation, bid preparation, and submission processes
• Understanding of JKMSCL tender requirements, timelines, and compliance standards
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Experience with digital signature certificates and e-bidding procedures

Professional Skills:

• Excellent attention to detail and accuracy in documentation
• Strong analytical and numerical abilities
• Effective communication and coordination skills
• Ability to work under pressure and meet tight deadlines
• Good organizational and time management capabilities
• Problem-solving mindset with proactive approach

Preferred Qualifications

• Experience in medical supplies, or healthcare sector
• Knowledge of government procurement policies and GFR rules
• Familiarity with quality certifications and regulatory compliance
• Previous experience with multiple state medical supplies corporations

Location – Jammu (Bakshi Nagar)

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off

Work Location: In person