Documentation Assistant

5 days ago

Delhi, Delhi, India Randstad Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Key Responsibilities

  • Preparation & Formatting: Create, format, and update letters, SOPs, checklists, and trackers using approved templates.
  • Collection & Verification: Gather documents from stakeholders; check completeness, signatures, dates, and references.
  • Version Control & Indexing: Maintain document numbers, revision history, and indexes; label and tag files correctly.
  • Filing & Archiving: Manage physical files, scanning, and digital repositories (SharePoint/DMS); follow retention schedules.
  • Audit & Compliance Support: Maintain logs, access controls, and change records; compile files for internal/external audits.
  • Tracking & Reporting: Update trackers; publish weekly status/MIS; close pending items within TATs.
  • Coordination & Logistics: Handle dispatch/courier logs, acknowledgments, stamping, and safe custody of originals.

Qualifications & Experience

  • Education: Graduate (any discipline).
  • Experience: Minimum 1 year in documentation/document control/records management (HO/Corporate preferred).

Skills & Tools

  • Strong attention to detail, organization, and follow-through.
  • Proficiency in MS Word, Excel, PowerPoint, and PDF tools; familiarity with SharePoint/DMS is a plus.
  • Comfort with scanning, filing, and handling physical records.
  • Understanding of confidentiality, data privacy, and audit trails.
  • Clear written and verbal communication; stakeholder coordination.

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