Procurement Executive

Key Responsibilities

1. Purchase Support

• Assist the Procurement Manager in sourcing materials and products as per company requirements.
• Collect and compare quotations from vendors to support cost-effective purchasing decisions.
• Prepare purchase orders (POs) and ensure approvals are obtained as per company procedures.
• Follow up with vendors on order confirmation, delivery schedules, and payment status.

2. Vendor Coordination

• Maintain communication with existing suppliers and identify new vendors when required.
• Support vendor evaluation by monitoring performance, delivery timelines, and quality compliance.
• Maintain an updated vendor database and assist in developing long-term supplier relationships.

3. Inventory Monitoring

• Coordinate with the warehouse/store team to track stock levels and forecast reordering needs.
• Support timely replenishment of fast-moving and essential items to avoid stockouts.
• Assist in periodic inventory checks and help reconcile discrepancies.

4. Documentation and Reporting

• Maintain organized records of purchase requisitions, quotations, POs, and delivery notes.
• Support preparation of procurement reports and cost analysis summaries for management review.
• Ensure all procurement activities comply with company policies and documentation standards.

5. Cross-Department Coordination

• Liaise with operations, production, and accounts teams to ensure purchase alignment with business requirements.
• Follow up on invoice processing and ensure proper documentation for payments.

Qualifications and Skills

• Bachelor's degree in Commerce, Business Administration, or Supply Chain Management.
• 1–3 years of experience in purchasing, procurement, or logistics roles.
• Good communication and negotiation skills.
• Proficiency in MS Excel and familiarity with ERP or purchase software preferred.
• Detail-oriented, organized, and capable of handling multiple tasks efficiently.
• Willingness to learn and grow within the procurement and supply chain function.

Key Competencies

• Vendor Coordination and Follow-up
• Cost Awareness and Negotiation Support
• Accuracy in Documentation
• Teamwork and Communication
• Time Management and Initiative

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person