Associate Facilities Specialist

Meet Our Team
Pegasystems develops strategic applications for sales, marketing, service, and operations. Pega's applications streamline critical business operations, connect enterprises to their customers seamlessly in real-time across channels, and adapt to meet rapidly changing requirements. Pega's Global 500 customers include the world's largest and most sophisticated enterprises. Pega's applications, available on-premises or in the cloud, are built on its unified Pega platform, which uses visual tools to easily extend and change applications to meet clients' strategic business needs.

Pega's facilities team is responsible for handling 16 sites across 11 countries spread over 7 time zones totaling about 1 million square feet. This team comprises of dynamic and zealous individuals who are passionate towards creating the best workplace and employee experience.

Picture Yourself At Pega

• Create PR/PO related to Shared Services as per Pega Procurement process and standards.
• Develop and maintain effective PO/PR trackers while capturing and recording adhoc requirements for all India BU's as and when requested.
• Oversee & manage the execution of all offsite events and be an active participant of companywide events.

What You'll Do At Pega
40% Shared Services

30% Business Operations Services

20% Events

10% As needed

Shared Services

• Maintain and handle PR/PO of all APJ & EMEA facilities cost centers & invoices submissions.
• Facilitation of payments as per the directed process and due dates.
• Create and support documentation related to facilities specific new vendor onboarding for APJ & EMEA locations in coordination with local spocs

Business Operations Services

• Provide regular communication on contract renewals by seamless tracking.
• Ensure timely delivery of PR/PO's, Invoices Submissions and Payments process as per due timelines.
• Prepare and share accrual reports related to India Management cost center with the Finance team while ensuring that appropriate cross charges are reflected to respective BU's.
• Develop & maintain reliable liaison with all stakeholders such as procurement, HR, Center Head office, Compliance, Facilities, Legal and Internal Audit, for cohesive business co-ordinations.
• Ensure timely payments to industry bodies and no disruption in membership/subscriptions.

Events

• Develop a complete understanding of the requirements for every event.
• Work with vendors and stakeholders during the event planning for a synchronized and rankle-free output.
• Coordinate and facilitate the booking of venues, entertainers, and photographers.
• Execution of contracts along with PR/PO and invoice submission and payment processing as per timelines.
• Have a learning attitude and display excellence in full alignment with Pega success factors.

Who You Are

• Bachelor's degree in Business, Accounting, Finance, Hotel Management, or a related field.
• 5–7 years of professional experience in Finance, Accounting, or related functions.
• Exceptional analytical skills with a strong attention to detail.
• Proven aptitude for financial management, budgeting, and expense tracking.
• Ability to work independently and manage multiple priorities effectively.
• Subject Matter Expert (SME) on the PR/PO process.
• Solid understanding and exposure to procurement processes and best practices.
• Strong Accounts Payable (AP) experience desired.
• Outstanding vendor management skills, with proven experience in vendor relations and negotiations.
• Experience in hotel management operations, event planning, and execution preferred.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent written and verbal communication skills, with the ability to engage effectively with diverse and globally distributed stakeholders.

What You've Accomplished

• Finance & Operations professional with 5–7 years of experience across AP, AR, GL, Expense, Travel, Treasury, and MIS Reporting.
• Strong financial management and budgeting skills with proven accuracy in expense tracking and reporting.
• SME in PR/PO processes with solid understanding of procurement operations and best practices.
• Demonstrated vendor management expertise, including negotiations, cost optimization, and relationship building.
• Experienced in collaborating with cross-functional and global stakeholders to align operations with business goals.
• Skilled in integrating technology-driven tools to improve process efficiency and data accuracy.
• Exposure to hotel management operations, event planning, and execution.
• Proficient in MS Office Suite, especially Excel, with strong analytical and communication skills.

Pega Offers You
Gartner Analyst acclaimed technology leadership across our categories of products

Continuous learning and development opportunities

An innovative, inclusive, agile, flexible, and fun work environment

Competitive global benefits program inclusive of pay + bonus incentive, employee equity in the company

Job ID: 22840