Senior Executive Administrative

1 week ago

Bengaluru, Karnataka, India 38 North Connections Full time

Company Description:

38 North Connections is a boutique travel and event sourcing agency with over 25 years of experience in the meetings industry. We specialize in helping corporate clients identify venues, negotiate contracts, and manage housing logistics for seamless event execution. Our team supports clients across North America and around the globe, delivering strategic guidance and exceptional service.

Job Summary:

Independent Contract work. Full time. We are seeking a proactive, detail-oriented, and tech-savvy Executive Assistant to support our team with a mix of administrative tasks, reporting, social media, client communications, and platform work. The ideal candidate is a fast learner, highly organized, and takes initiative to get things done efficiently and accurately. This is for SEASONED, EXPERIENCED candidate only. Meeting deadlines is important for this task.

IDEAL CANDIDATE:
Has a minimum of 2 years of continuous experience with a single company, reflecting loyalty, professionalism, and a demonstrated track record of performance.
Please do not apply if you do not meet this requirement; we will be testing candidates.

Key Responsibilities:

Learn & operate Management software such as Passkey, Cvent and Resiada.

  • Build RFP and Pull reports from Cvent as needed
  • Training will be provided; must be willing and eager to LEARN FAST
  • Support event logistics as required
  • Operate and use Passkey, Resiada, etc.

Organizational Skills:
 Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

Data Entry:

  • Accurately input data from contracts into Excel spreadsheets
  • Assist in the creation and organization of documents related to RFP (Request for Proposal) processes
  • Ensure the highest level of attention to detail and accuracy

General Administrative Support

  • Create and manage travel itineraries
  • Develop and edit PowerPoint presentations, Google Docs, and Word documents
  • Provide general admin support to the team

Client Communication

  • Monitor and respond to client emails while the manager is out of the office
  • Ensure timely follow-ups and escalate urgent matters as needed
  • Maintain a professional and service-oriented tone in all communications

Social Media

  • Proven experience managing corporate social media channels across platforms (LinkedIn, X, Instagram, etc.)
  • Extensive experience developing and executing social media strategies for corporate brands, including content planning, content writing, audience engagement, and analytics

Qualifications:

  • 5+ years of administrative or executive assistant experience preferred
  • Strong attention to detail and accuracy MUST
  • Organizational and time management skills
  • Proficiency in Microsoft Office Suite, Google Workspace, and Excel
  • Strong written and verbal communication skills
  • Willingness to learn new tools such as Cvent (training provided)
  • Ability to work independently and manage multiple tasks with a proactive mindset
  • Social media expertise (Instagram, LinkedIn, etc.)
  • Meeting Deadlines is an important requirement.

Industry

  • Hospitality

Employment Type

Full-time (Independent Contractor)

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