Account And Sales Documentation

24 hours ago

Ballabhgarh DelhiNCR, India Nidhi Automation Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Key Responsibilities

Sales & Coordination Duties:

  • Assist the sales team in lead generation, follow-ups, and client communication.
  • Prepare and send accurate and timely quotations, proforma invoices, and proposals to clients based on their requirements.
  • Address client inquiries via phone and email, providing product information and resolving issues promptly.
  • Maintain and update customer databases and records in the CRM software.
  • Coordinate with the production, dispatch, and technical teams to ensure timely order fulfillment and delivery.
  • Follow up with clients for feedback, payments, and potential repeat business.
  • Help the team in achieving monthly and quarterly sales targets.

Documentation Duties:

  • Create, manage, and track all sales-related documents, including Sales Orders, Invoices, Delivery Challans, and Packing Lists.
  • Handle the generation of E-way bills and other transport-related documentation required for dispatch.
  • Prepare technical submittals, compliance documents, and product data sheets as required for client approval.
  • Maintain a systematic and organized filing system for all physical and digital sales records, contracts, and client communications.
  • Prepare regular sales reports, including daily sales logs, weekly progress reports, and monthly sales analysis.
  • Liaise with the accounts department to ensure all billing is accurate and to follow up on outstanding payments.
  • Required Qualifications and Skills
  • Education: A Bachelor's degree in Business Administration, Commerce, Marketing, or a related field.
  • Experience: A minimum of 0-5 years of proven experience in a sales coordination, sales support, or documentation role, preferably within a manufacturing or engineering company.
  • Technical Skills:
  • High proficiency in MS Office Suite, especially MS Excel (for reports and data analysis) and MS Word (for drafting documents).
  • Hands-on experience with ERP or accounting software (like Tally, SAP, etc.).
  • Familiarity with CRM software is a plus.
  • Core Competencies:
  • Excellent written and verbal communication skills in English.
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time-management skills with the ability to multitask effectively.
  • A proactive and problem-solving mindset.
  • Ability to work both independently and as part of a team.
  • Preferred Qualifications Direct experience in generating E-way bills on the government portal.
  • Basic knowledge of import/export documentation.
  • Technical aptitude or the ability to quickly learn about our products.
  • Fluency in Hindi.

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