Executive Assistant

1 week ago

Delhi, Delhi, India Bluelotus Management Consultants Full time ₹ 2,00,000 - ₹ 6,00,000 per year

We need a candidate who will be willing to work at our client's place.

Role & responsibilities

1. Calendar & Schedule Management

  • Maintain an up-to-date calendar for the Medical Director.
  • Plan and coordinate meetings, patient consults, internal reviews, and travel schedules.
  • Ensure no overlaps, allowing buffer time for critical meetings.
  • Provide daily briefings to the Director on schedule, priorities, and changes.

2. Communication & Coordination

  • Serve as the first point of contact for calls, messages, and emails addressed to the Director.
  • Draft, review, and send professional correspondence as per the Director's instructions.
  • Ensure timely follow-up and closure of pending communications.
  • Coordinate with clinic managers, doctors, and vendors on behalf of the Director.

3. Operational & Clinic Support

  • Track key operational issues flagged by the Director and ensure timely follow-up with branch managers.
  • Record and circulate minutes of management meetings with actionable items.
  • Maintain a follow-up tracker for all tasks assigned by the Director to staff.
  • Assist in monitoring compliance related to billing, patient invoicing, and reporting.

4. Confidentiality & Discretion

  • Handle all sensitive patient, financial, and business information with the highest confidentiality.
  • Ensure no leakage or disclosure of confidential discussions or data.

5. Project & Event Assistance

  • Support the planning and execution of special events such as injectable drives, product launches, training programs, and conferences.
  • Assist with event logistics, invitations, scheduling, and vendor coordination.

6. Documentation & Reporting

  • Prepare reports, presentations, and documents as required by the Director.
  • Maintain well-organized digital and physical filing systems for easy retrieval.
  • Track key clinic KPIs (e.g., OPD numbers, sales, patient satisfaction feedback) and share weekly dashboards.

7. Personal Assistance

  • Support the Director with select personal tasks related to work-life balance (e.g., travel bookings, appointments) while maintaining professional boundaries and discretion.

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