Event Manager
2 days ago
We are seeking a reliable, detail-oriented Event Manager with strong production, exhibition/stall fabrication, and vendor management experience. The ideal person will be able to plan meticulously, manage costs, coordinate vendors pan-India, and ensure seamless execution of events & exhibitions from concept to tear-down.
Key Responsibilities
- Plan Meticulously
- Develop and maintain detailed event plans, timelines, checklists.
- Ensure all event details (venue, logistics, layouts, stall fabrication, production, etc.) are mapped and coordinated.
- Financial Planning and Budget Management
- Prepare event and exhibition cost estimates.
- Create and maintain budgets; allocate resources appropriately.
- Monitor expenses, track spend vs budget, implement cost-saving measures.
- Ensure the event stays on or under budget without compromising quality.
- Vendor Management
- Identify, evaluate, engage, and manage vendors (stall fabricators, decorators, AV & production, etc.) across India.
- Maintain a vendor database / network pan-India.
- Negotiate contracts and service level agreements to ensure value, quality and timely delivery.
- Coordinate vendor deliverables and ensure compliance with quality, schedule, and cost.
- Venue Construction & Exhibition / Stall Fabrication Knowledge
- Understand venue requirements, layout, safety, service access, and infrastructure for exhibitions and events.
- Oversee or liaise production and fabrication of stalls, exhibition flooring, structural elements as required.
- Ensure installation, setup and breakdown of venue / exhibition stands adhere to plan and safety norms.
- Stakeholder Communication
- Liaise with clients, internal teams (creative, operations, logistics, sales), vendors, and venue management.
- Clearly communicate expectations, timelines, deliverables, changes.
- Provide regular status updates to all stakeholders.
- Problem-Solving & On-Site Execution
- Anticipate issues (logistical, production, vendor-related) and prepare contingency plans.
- Be hands-on during event setup and execution to resolve issues quickly.
- Ensure smooth operations during the event—set up, production, crowd flow, safety, etc.
- Costing & Quotation
- Prepare cost estimates / quotes for events and exhibitions, including production, manpower, materials, logistics, etc.
- Advise clients on cost implications of different options (stalls, layout, finishes, vendor choices).
- Quality & Safety Compliance
- Ensure events & exhibition set-ups comply with safety, health and venue regulations.
- Ensure quality standards are met for fabrication, decor, production, audio-visual, etc.
- Post-Event Evaluation & Reporting
- Review event performance against objectives (cost, timeline, quality, client satisfaction).
- Prepare post-mortem reports, financial reconciliation, vendor feedback.
- Document best practices and lessons learned.
Key Skills & Qualifications
- Proven experience in event management / production / exhibition & stall fabrication.
- Strong financial acumen & budget management skills.
- Excellent vendor management capabilities; strong vendor network across India is a plus.
- Thorough knowledge of venue planning, construction, layout and event production.
- Excellent communication skills (verbal & written).
- Strong organisational skills; able to plan in detail, multitask, and manage deadlines.
- Ability to work under pressure and solve problems on the fly.
- Negotiation and contract management skills.
- Team player; ability to coordinate across multiple stakeholders.
Job Types: Full-time, Permanent
Pay: ₹30, ₹50,000.00 per month
Work Location: In person
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