Personal Assistant to Director

2 days ago

Wadala, Maharashtra, India Associate Allied Chemical Pvt. Ltd. Full time ₹ 4,20,000 per year

Associate Allied Chemicals is a distributor of fragrance and flavour and cosmetic ingredients. We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

Responsibilities:

  • Manage the Director's calendar, including scheduling meetings, appointments, and travel plans.
  • Handle coordination and communication in the Director's absence to ensure continuity of operations and decision-making.
  • Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
  • Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
  • Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
  • Organize and coordinate meetings, including logistics, agendas, and minutes.
  • Maintain confidential files and records with integrity.
  • Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
  • Provide assistance with personal tasks, errands, and special projects as assigned.
  • Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

Qualifications:

  • Ideally 3–4 years of experience in a similar role, supporting senior leadership or management.
  • Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi is a plus).
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Highly capable, organized, and dependable, with strong attention to detail.
  • Strong time-management skills and ability to perform effectively under deadlines.
  • High degree of discretion, integrity, and confidentiality.
  • Professional attitude with excellent interpersonal and coordination skills.
  • Able to multitask and work independently in a fast-paced environment.
  • Proactive approach to problem-solving and decision-making.

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Application Question(s):

  • What's your notice period?

Work Location: In person

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