Administrative Assistant

4 days ago

Delhi, Delhi, India 855cc99b-273e-42c0-9a5d-1f2d481162e3 Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Responsibilities

1. Building & Facility Maintenance

  • Oversee preventive and breakdown maintenance of office equipment (ACs, UPS, RO, Water Dispensers, Firefighting Systems, EPABX, Access Control, CCTV).
  • Manage AMCs, maintain asset records, and coordinate with Finance for asset registration/write-offs in SAP.
  • Conduct periodic asset verification and monthly inspection of fire safety systems.

2. Office Supplies & Inventory Management

  • Ensure availability of stationery, printing, hygiene, and pantry supplies.
  • Maintain stock registers, issue items against approved requisitions, and perform regular stock audits with variance reporting.

3. Event & Travel Management

  • Plan and execute regional events and employee engagement activities.
  • Coordinate hotel bookings and travel arrangements as per company policies.
  • Manage meeting room scheduling and support reviews, trainings, and conferences.

4. General Administration

  • Maintain office hygiene, cafeteria operations, and manage security, housekeeping, pantry, and parking services.
  • Handle admin surveys, vendor tie-ups, fire mock drills, gate pass management, and workstation/ID/business card allocations.
  • Support internal/external audits and employee relocation processes.

5. Vendor, Utility & Billing Management

  • Manage vendor coordination, utility payments, and monthly admin provisions.
  • Prepare MIS reports on expenses (budget vs actual).
  • Process admin bills through PR/PO/SRN, verify invoices, and ensure timely payment.

6. Courier & Dispatch Management

  • Handle pickup/drop of couriers and maintain accurate dispatch logs.
  • Ensure timely delivery of incoming documents to employees.

Qualifications

  • Strong organizational and multitasking abilities
  • Vendor negotiation & relationship management
  • Proficiency in SAP, MS Office, and admin tools
  • Excellent communication & interpersonal skills
  • Attention to detail, problem-solving approach, ownership & accountability

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