Finance Executive

Finance Executive (AP/AR & Expense Management)

Experience - 12 to 15 Years

Location - Chennai

Notice Period - Immediate upto 30 days

Keywords: CA qualified, Accounts payable, Accounts Receivable, Expense Management

Profile Summary

Duties and Responsibilities

Accounts Payable (AP):

·    Process supplier invoices, ensuring accuracy, compliance with company policy, and timely entry into Oracle Cloud Financials.

·    Manage the AP mailbox, responding promptly to supplier queries and resolving discrepancies.

·    Reconcile AP subledger to the general ledger, ensuring all payments are accurately recorded.

·    Collaborate with Procurement and business units to resolve invoice and payment issues.

·    Support month-end and year-end closing activities, including accruals and reporting.

·    Maintain and update supplier master data, ensuring compliance with internal controls and regulatory requirements.

·    Assist with internal and external audits by providing documentation and explanations as required.

Accounts Receivable (AR):

·    Create and issue debtor invoices, ensuring accuracy and timely delivery to clients.

·    Monitor and record debtor receipts, reconciling payments against outstanding invoices.

·    Manage the AR mailbox, addressing customer queries and resolving payment discrepancies.

·    Review AR aging reports, initiate collections on overdue accounts, and escalate persistent issues.

·    Support credit control processes, including credit checks and monitoring customer account status.

·    Reconcile AR subledger to the general ledger and support month-end closing activities.

Expense Management:

·    Audit employee expense claims for compliance with company policy and accuracy.

·    Process credit card applications and manage related queries.

·    Support the implementation and maintenance of expense management systems.

Reporting and Analysis:

·    Prepare regular and ad hoc financial reports for management, including AP/AR aging, and variance analysis.

·    Analyse AP/AR data to identify trends, inefficiencies, and opportunities for process improvement.

·    Participate in continuous improvement initiatives, including automation and digitalization of finance operations.

Compliance and Controls:

·    Ensure adherence to internal controls, company policies, and regulatory requirements across all AP/AR processes.

·    Perform ad hoc finance tasks as required by the AVP Finance or management.

·    Collaborate with cross-functional teams on finance-related projects and initiatives.

·    Maintain up-to-date process documentation and contribute to team knowledge sharing.

Qualifications, Skills and Experience
:

Education & Experience

·    Master's degree (or equivalent) in Finance, Accounting, Business, or a related field.

·    Minimum 12 to 15 years' experience in a similar AP/AR environment, ideally within a large or multinational organization. Experience with Oracle Cloud Financials is strongly preferred.

·    Demonstrated experience in managing both accounts payable and receivable processes, including invoice processing, reconciliations, and reporting.

Technical Skills

·    Strong proficiency in Microsoft Excel (including data manipulation, pivot tables, and reporting) and word processing.

·    Experience with ERP systems, especially Oracle Cloud Financials.

·    Ability to analyse large data sets, identify trends, and present findings clearly.

Core Competencies

·    Excellent organisational and time management skills; ability to manage multiple priorities and meet deadlines.

·    Strong numerical and analytical skills, with high attention to detail and accuracy.

·    Effective communication and interpersonal skills; able to work collaboratively in a team environment and interact with stakeholders at all levels.

·    Customer-centric approach, with proven experience in managing internal and external queries professionally.

Professional Attributes

·    High level of integrity and commitment to maintaining confidentiality and compliance with company policies and regulatory requirements.

·    Proactive, results-oriented attitude with a continuous improvement mindset.

·    Ability to adapt to new technologies and drive process automation and digitalization initiatives.