Purchase Executive/Manager

4 days ago

Delhi Ludhiana NCR, India Secured Engineers Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Role & responsibilities

Procurement Planning (7 Days Cycle Target)

  • Receive material indent from Planning Engineer and verify BOQ/specification.
  • Prepare Purchase Plan with vendor lead times, dispatch mode, and project delivery alignment.
  • Ensure order completion (indent PO delivery) within 7 calendar days.
  • Maintain project-wise material tracking dashboard.

Vendor Management & Credit Optimization

  • Source and finalize MEPF vendors with minimum 3 days credit (extendable to 7 days).
  • Create Approved Vendor Database (AVD) with rate lock for minimum 3 months.

  • Evaluate vendor performance on:

  • Quality

  • Price
  • Delivery Time

  • Credit Support

  • Conduct monthly vendor review meetings.

Negotiation & Cost Control

  • Negotiate rates to maintain minimum 40% throughput margin per project (Sales Material).
  • Benchmark all material rates quarterly across 3 vendors.
  • Ensure best landed cost through freight optimization and bulk discounts.

Purchase Order & Documentation

  • Ensure every PO has approved quotation, delivery timeline, and warranty terms.
  • Update Zoho/ERP system daily with PO status, delivery, and payment terms.
  • Ensure complete traceability from Indent PO GRN Billing Payment.

Inventory & Site Coordination

  • Ensure zero site stoppage due to material shortage.
  • Maintain store stock levels within defined min-max range.
  • Coordinate dispatches with logistics team for PAN India sites.

Throughput Accounting & Reporting

  • Submit weekly Throughput Tracker Report:

  • Material cost vs. Sales value per project

  • Vendor credit vs. actual payment date

  • Purchase-to-delivery lead time

  • Review weekly with Operations Head for constraints and improvement.

Key Skills Required

  • MEPF Materials Procurement (Fire, Electrical, Plumbing, HVAC, Solar)
  • Vendor Development & Rate Negotiation
  • ERP/Zoho Procurement Module
  • Cost Analysis & Throughput Margin Control
  • Logistics Coordination & Dispatch Planning
  • Inventory Management & BOQ Understanding
  • Purchase Documentation & Compliance
  • Excel / Google Sheets / MIS Dashboard Proficiency

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