SR. Associate-GL-SSC

Organization Background

Mitsui O.S.K. Lines (MOL) is one of the world's largest multimodal deep-sea carriers, with a rich maritime legacy spanning over 140 years. Operating across Asia, the Middle East, Europe, Africa, North America, South America, and Oceania, MOL connects global trade routes with a strong presence in international shipping and logistics.

MOL Information Technology (MOL-IT) is the dedicated ICT solutions provider for the MOL Group, delivering customized technology solutions across the shipping, logistics, and supply chain domains. Established in 1997, MOL-IT has expanded significantly, operating from four offices in Kolkata, Hyderabad, Mumbai, and Hong Kong, with a talented team of over 380 software and management professionals. As part of its growth strategy, MOL-IT is enhancing its suite of ICT solutions for existing customers while exploring opportunities to diversify beyond the MOL Group.

IPS (Information processing Services) another solution of MOL-IT specializes in providing 24x7 offshore support services to MOL Group companies worldwide. The IPS team manages key operational processes, categorized into:

• Documentation Services: Export & Import documentation processing
• Accounting Services: Accounts Receivables, Accounts Payables, GSA, and financial transactions
• Other Business Support Services: Freight Audit, TCTO Voyage Registration, and additional logistics function

With a focus on efficiency, cost-effectiveness, and process excellence, IPS India continues to drive operational success for MOL's global businesses.

For further details about organization, please visit Video - An Introduction to MOL-IT - YouTube

Job Summary

This role is part of Accounting Services, which includes Accounts Receivables, Accounts Payables, GSA, and financial transactions. The Senior Executive – General Ledger (GL) & Financial Reporting is responsible for managing financial records, general ledger transactions, reconciliations, financial statement preparation, and compliance with financial policies.

As a key contributor to the accounting function, this role ensures smooth Record to Report (RTR) operations, including month-end and year-end closing, lease accounting, and process optimization. The position involves collaboration with global stakeholders, audit support, and continuous process improvements. Additionally, the Senior Executive is expected to transition into a leadership role in RTR operations, taking on greater responsibilities in mentorship, process transitions, and automation initiatives.

Key Responsibilities:

Financial & General Ledger Management

• Maintain accurate and timely reconciliations of vendor and customer accounts.
• Manage financial reports, records, and general ledger entries to ensure accuracy.
• Ensure correct posting of fixed asset adjustments and lease accounting transactions.
• Close accounts and perform reconciliations as part of month-end and year-end processes.
• Prepare financial statements, including P&L statements, balance sheets, and trial balances.
• Conduct variance analysis, revenue, and expenditure assessments to support financial planning.
• Ensure compliance with taxation, branch accounting, and internal financial policies.
• Support budgeting and forecasting activities for business decision-making.

Process & Operations

• Monitor compliance with SLAs, KPIs, and internal controls for service delivery.
• Identify and implement process improvements and automation in RTR operations.
• Support financial audits by preparing and maintaining necessary documentation.
• Participate in daily huddles and governance meetings, providing operational insights.
• Maintain audit readiness by ensuring proper documentation and record-keeping.
• Develop and update SOPs, workflow charts, and process manuals to standardize financial operations.
• Collaborate with external auditors and stakeholders to ensure adherence to compliance and controls.

Transition & Knowledge Management

• Support knowledge transfer (KT) sessions and SOP creation with Team Leads.
• Ensure adherence to current procedures while identifying & implementing improvements to enhance efficiency.
• Participate in transition governance meetings, providing operational insights.
• Document key learnings and best practices to facilitate future transitions.

Governance & Compliance

• Participate in daily huddle meetings to align on priorities and address issues.
• Follow the governance and service management framework, ensuring compliance with risk controls and performance reviews.
• Maintain audit readiness by ensuring proper documentation and record-keeping.
• Adhere to risk controls, financial reporting standards, and compliance policies.
• Coordinate with onshore PICs and support teams to address challenges in RTR operations.

Process Improvement & Automation

• Analyze existing RTR processes to identify inefficiencies and recommend enhancements.
• Work with stakeholders to implement automation tools for improved accuracy and efficiency.
• Drive continuous improvement initiatives, monitoring performance metrics and gathering feedback.

Learning & Development

• Act as a mentor and trainer for junior team members, guiding them on best practices.
• Stay updated on industry standards, taxation regulations, and financial compliance.
• Participate in process enhancement initiatives and knowledge-sharing sessions.

Key Outputs / Measurable Deliverables:

• Accurate and timely financial statements, reconciliations, and reports.
• Effective financial closing, audit support, and compliance adherence.
• Process efficiency improvements through automation and optimizations.
• Smooth transitions and process migrations aligned with global finance standards.
• Timely issue resolution and enhanced stakeholder communication.
• Meeting SLAs, KPIs, and internal control requirements.

Technical & Skill-Based Competencies:

Educational Qualifications

• Graduate/Postgraduate in Commerce.
• Basic MS Office Certification.

Technical Skills

• Experience in the shipping industry (preferred).
• Basic knowledge of Geography (Continents, Countries & Ports) and experience in working with foreign countries.
• Proficiency in Advanced MS Excel for financial data analysis.

• Experience in BPO/Outsourcing business (preferred).

• Minimum 6 years of relevant experience in financial reporting, reconciliations, and general ledger accounting.

• Experience in SAP is must

• Ability to work in shifts as per global business requirements.

Compensation

• As per industry standards.