
Executive Assistant
1 week ago
Role & responsibilities
Collaborate with cross functional departments like compliance, finance, investments, equity, alternates teams etc.
Calendar Management - scheduling meetings and appointments, ensuring prompt and effective follow up on all internal and external meetings.
Comply with all company procedures, rules & codes of practice in particular observing confidentiality and security of all documents archived.
Liaise with the helpdesk to facilitate the seamless transfer of the external visitors from the Lobby reception to the CIO's cabin.
Coordinating for lunch / snacks arrangements for CIO's visitors in office.
Drafting letters, emails etc. Following up with the cross-functional departments for the agenda, presentation, write up etc. prior to the CIO's meetings.
Assist in follow up / closure of task that fall under the CIO's purview. Blocking meeting rooms as per the CIO's / Teams requirements.
Handle logistics for the CIO i.e., Air tickets, web check in, hotel reservations, forex, visa for Domestic and International locations.
Co-ordination with vendor for vehicle arrangements for PAN India.
Liaising with Global Partners for Investment teams events like Offshore meetings / events, offsite, conferences etc. Manage data files appropriately, and maintaining systematic filing systems Preparing reimbursement statements for travel and miscellaneous expenses of the CIO's office.
Maintain and update the contact database.
Preferred candidate profile
Graduates/MBA's with 8 -10 yrs of experience as EA in Financial Services /Banking/Broking/NBFC's or any Industry from MUMBAI Location only
Well versed with MS office (word, Excel, PPT, )Tech Savvy in managing Information & Data Collation with MIS team or creating MIS
Smart, Presentable, Soft spoken & level headed with high Etiquette's
Should be open to travel between 3 Mumbai offices ... in South & Central Mumbai
Perks & CTC ; UPTO 15 lacs (Open for Negotiable)
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