Accounts Payable Associate

Gainwell Technologies LLC

Summary

As a Accounts Payable Associate at Gainwell, will be responsible for managing and optimizing Accounts Payable (AP) processes and the Concur Travel and Expense (T&E) system. This individual will focus on streamlining workflows, ensuring compliance with corporate policies, and providing financial reporting and analytical support within the Finance team. Additionally, the role includes responsibility for supporting monthly and quarterly closing activities, ensuring the timely closure of financial books, and auditing and approving all expense reports in Concur on a weekly basis.

The ideal candidate will have expertise in AP, T&E management, and related tools such as Concur. The individual must excel in data analysis, possess strong Excel skills, and be adept at providing actionable insights to management. They will have a track record of working effectively under pressure and be flexible in adapting to changing business needs

Your role in our mission

• Manage and optimize Accounts Payable (AP) processes, ensuring timely and accurate payments to vendors.
• Oversee and manage the Concur T&E system, ensuring employees are adhering to travel and expense policies.
• Develop and maintain financial models and dashboards that provide insights into AP and T&E performance, including metrics such as aging reports, payment cycles, and compliance with corporate policies.
• Create and analyze reports related to AP and T&E functions, identifying trends, variances, and areas for improvement.
• Implement and manage Business Intelligence (BI) tools and dashboards to improve visibility into AP and T&E activities.
• Provide insights into potential issues or areas of concern and proactively recommend solutions to mitigate financial risks.
• Support the monthly and quarterly closing activities, ensuring all AP and T&E transactions are accurately recorded and all outstanding expenses are accounted for during book closings.
• Prepare quarterly and monthly financial reports related to AP and T&E.
• Collaborate with the finance team and business stakeholders to provide data-driven recommendations and support for strategic initiatives.
• Manage vendor relationships, ensuring compliance with contractual terms and optimizing payment processes.
• Lead the implementation of process improvements and automation within the AP and T&E functions.
• Support Senior Management and Department Heads with in-depth financial analysis and reporting.
• Build and maintain financial models that support strategic initiatives, including cost savings, vendor negotiations, and process improvements.
• Provide ongoing training and support to employees on the proper use of Concur and AP processes.
• Work closely with IT and Business Intelligence teams to automate reporting and improve financial visibility.

What we're looking for

• Bachelor's Degree in Accounting, Finance, or a related field
• Minimum 3+ years of experience in Accounts Payable, Concur (T&E) management, or a related financial operations role.
• Expertise in Concur T&E system administration, including setup, reporting, and troubleshooting.
• Advanced proficiency in Microsoft Excel (mandatory) and PowerPoint (preferred).
• Experience with ERP systems; S4 Hana and Concur
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent verbal and written communication skills, with the ability to present complex data clearly and concisely to all levels of management.
• Proven ability to analyze large datasets and convert them into actionable insights.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• Experience with process improvement and automation within AP and T&E functions.
• Working knowledge of fundamental operations of all Finance Departments; AP, AR, Accrual, Reconciliation is preferred.
• Ability to build strong relationships with internal and external stakeholders, including vendors and business partners.

What you should expect in this role

• Remote work environment
• Willingess to work on late evenings for effective collaboration with US teams in their US working hours.
• Work-life Balance

Accounts Payable Associate