Assistant Purchase Executive

3 days ago

Cochin, Kerala, India Lia Georson Pvt Ltd Full time ₹ 1,80,000 - ₹ 2,16,000 per year

Key Responsibilities1. Procurement Support

  • Assist in sourcing and purchasing IT products (Epson, HP, LG, Canon, ImageKing, etc.) and other accessories as per approved vendor lists.
  • Obtain and compare quotations, negotiate basic price terms, and prepare purchase comparisons.
  • Prepare and process purchase orders (POs) in coordination with the Purchase Manager.
  • Ensure compliance with procurement policies, approval limits, and budgetary guidelines.

2. Vendor Coordination

  • Communicate with suppliers for quotations, order confirmations, and dispatch updates.
  • Track delivery timelines and escalate delays or discrepancies.
  • Maintain updated supplier contact details and performance history.
  • Assist in vendor evaluation and performance reporting.

3. Inventory & Stock Monitoring

  • Coordinate with the warehouse and sales departments to monitor stock levels.
  • Raise purchase requisitions to avoid stockouts of fast-moving items.
  • Maintain reorder levels and ensure timely replenishment.

4. Documentation & Reporting

  • Maintain purchase records, supplier quotations, and invoices in digital and physical formats.
  • Support in reconciling purchase data with accounts and stores for GRNs (Goods Receipt Notes).
  • Generate daily, weekly, and monthly purchase status reports.
  • Track pending orders, vendor payments, and inward material entries.

5. Cost Control & Compliance

  • Assist in identifying cost-saving opportunities through negotiation or alternate sourcing.
  • Ensure adherence to company purchase SOPs and audit requirements.
  • Verify invoices against POs and delivery notes for accuracy before forwarding for payment.

6. Coordination & Follow-ups

  • Liaise with Accounts for vendor payment follow-ups and document submissions.
  • Coordinate with Logistics for shipment tracking and inward planning.
  • Support Purchase Manager in maintaining vendor relationships and long-term contracts.

Key Performance Indicators (KPIs)

  • Purchase order processing turnaround time.
  • On-time vendor delivery percentage.
  • Purchase cost variance (vs. standard/previous rates).
  • Accuracy of purchase documentation.
  • Supplier response and resolution time.
  • Stockout frequency for key items.

Skills & Competencies

  • Strong negotiation and communication skills.
  • Knowledge of IT hardware products and vendor ecosystem.
  • Basic understanding of procurement cycle and ERP systems.
  • Attention to detail, accuracy in documentation, and analytical mindset.
  • Proficiency in MS Excel, Word, and email correspondence.

Qualification & Experience

  • Education: Bachelor's degree in Commerce / Business Administration / Supply Chain Management.
  • Experience: 1–3 years in procurement or purchase operations (preferably in IT product distribution or trading sector).

Job Types: Full-time, Permanent, Volunteer

Pay: ₹15, ₹18,000.00 per month

Work Location: In person

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