Sales & Purchase Ledger Manager

2 weeks ago

Chandigarh, Chandigarh, India Plodding Tech Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Billing & Variations

  • Prepare, validate, and submit billing and variation data in line with standard procedures.
  • Ensure all invoices are correctly raised, coded, and supported by approved documentation.
  • Maintain a complete audit trail for all submissions and updates.

2. Payment Chasing

  • Maintain and update a weekly Payment Tracker to monitor outstanding invoices.
  • Issue payment reminders, liaise with customers, and escalate overdue items when required.
  • Provide regular ageing reports and collection summaries for management review.

3. Purchase Ledger & Materials Ordering

  • Check and post supplier invoices in accordance with the purchase order approval matrix.
  • Reconcile supplier statements monthly and resolve any discrepancies promptly.
  • Verify invoices against approved purchase orders and delivery documentation.

4. Job Costing & Site Work Analysis

  • Maintain and reconcile job costing trackers for all projects and site works.
  • Record daywork sheets, ensuring they are approved, coded, and billed correctly.
  • Provide cost analysis and variance reports to support project-level financial reviews.
  • Liaise with contractors and site personnel to ensure all costs are captured accurately.

5. CIS Payments

  • Prepare CIS schedules, ensuring correct deductions, verification, and submission.
  • Reconcile CIS control accounts monthly and highlight discrepancies to management.
  • Maintain compliance with HMRC CIS requirements and company procedures.

6. Financial Controls & Reporting

  • Support the Finance Director in month-end close, ledger reconciliations, and management reporting.
  • Assist with audit preparation and provide accurate supporting records as required.
  • Contribute to the development of dashboards and cost-tracking reports for management use.
  • Maintain a clear and auditable approval trail across all ledgers and transactions.

7. Systems & Process Development

  • Support the rollout of new finance processes, approval workflows, and reporting tools.
  • Identify opportunities for improvement to enhance accuracy, efficiency, and control.
  • Ensure full utilisation of Microsoft Dynamics 365 Business Central (or similar ERP system) for financial management and reporting.Role & responsibilities

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