Bid Coordinator

Company Description

Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.

Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis' long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

• Oversee the full tender process, from initial invitation through to final award, ensuring coordination across all phases with technical leads to ensure the completion of bid deliverables.
• Collaborate with regional leaders and stakeholders to embed a winning strategy and foster a commitment to excellence in all tender submissions.
• Coordinate and refine technical contributions, crafting detailed methodologies alongside specialist teams to enhance bid quality.
• Lead the creation and refinement of all tender documentation, including Expressions of Interest (EOI), Pre-Qualification Questionnaires (PQQ), and final submissions, ensuring clarity and compliance.
• Work closely with the business development team to consolidate essential data and documentation, streamlining the bid preparation process.
• Manage and enhance tender materials and resources, adopting a proactive approach to continuous improvement.
• Champion the company's brand and values, ensuring they are prominently represented in all tender activities and communications.
• Promote the brand and way of working in everything we do.

Qualifications

• Proven background in bid administration, business development, or related fields.
• Strong organisational and time management skills, with a track record of managing complex projects efficiently.
• Highly proficient in Microsoft Office Suite, with experience in utilising client management systems effectively.
• Capable of working autonomously and collaboratively within dynamic team settings.
• Excellent communication skills, both written and verbal, ensuring clear and persuasive bid submissions.
• Knowledge of the Middle East region is beneficial, providing valuable insights into regional market dynamics.

Additional Information

• Oversee the entire tender lifecycle, from initial receipt to final award, leading the creation and refinement of key documents such as EOIs, PQQs, and submissions, while collaborating with technical teams to ensure all materials meet compliance standards and embody excellence.
• Collaborate with the business development team to integrate a winning strategy, ensuring excellence in every submission while actively managing and promoting the company's brand and values across all tender-related activities.
• Leverage a proven background in bid administration or business development, utilising strong organisational skills and expertise in Microsoft Office and client management systems to enhance communication efficiency, with knowledge of the Middle East market providing valuable regional insights.