Proposal Assistant

We're AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.

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Our teams take great pride in delivering some of the world's most prestigious projects. This success is driven by our talented people, whose diverse perspectives, expertise, and knowledge set us apart. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.

When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer'.

To support further growth, we're recruiting for a Proposal Assistant to be responsible for responsible for managing bids through the win-work lifecycle and successfully on to contract with our clients.

You will be working closely with Asia Win work/technical leads and business development & the engagement team across Asia and the wider organisation to produce compelling bids. As a member of the Asia Win Work team, you will also be responsible for contributing to the continuous improvement of the team's win-work capability (people, processes, tools, information and governance).

Key ingredients of the role & Specific skills required:

• Timely delivery of error-free, well-researched, and effectively revised and translated content that meets organizational standards and enhances business development efforts.

Key Responsibilities:

• Opportunity Identification:
  • Daily, timely mailbox management.
  • Daily and prompt distribution of tender invitations to bid managers.
  • Utilize AI tool (e.g., AutoGen AI) to provide tender invitation / document summary for bid managers to proceed GNG.
  • Set up CRM for GNG.
  • Manage CRM Update (timely update of sale stage, value, key dates)Develop assets such as presentations, capability statements, case studies, and fact sheets.
• Information Gathering:
  • Utilize AI tool (e.g., AutoGen AI) to assist bid teams, project teams in gathering accurate information for proposal preparation.
• Compliance to Client's Tender Requirement:
  • Utilize AI tool (e.g., AutoGen AI) to provide tender document summary.
  • Understand and follow client requirements and ensure compliance in all aspects of the final submission.
• Quality Control: Prepare and format the bid documents for accuracy, completeness, and clarity, ensuring they are of high quality and free of errors.
• Submission Management: Assist in managing the bid submission process through the specific channels, ensuring all submissions are formatted correctly, complete, and uploaded on time.
• Bid Library Management:
  • Assist in developing and maintaining a database of past proposals, bids, and relevant documentation to streamline future bid processes.
  • Regularity of updating documents in the bid library.
  • Upload to Proposal Information Hub (PIH).
• Bid CVs Management: Regularity of updating CVs in the bid library.
• Post-Bid Follow Up:
  • Post bid correspondence (e.g. clarification).
  • Presentation support.

Desired skills, experience and capabilities:

• Proposal Experience, AI Tools, Word, Excel, PowerPoint.

Preferred Skills: Adobe InDesign.

What We Can Offer You:

• Varied, interesting and meaningful work.
• A hybrid working environment with flexibility and great opportunities.
• Opportunities for training and, as the team grows, career progression or sideways moves.
• An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.

Why work for AtkinsRéalis?

We at AtkinsRéalis are committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual's abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Meeting Your Needs:

To help you get the most out of life in and outside of work, we offer employees 'Total Reward'. Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview, and we'll discuss any adjustments you might need.

Additional Information:

We are an equal opportunity, drug-free employer committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

We care about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

Link: Equality, diversity & inclusion | Atkins India )

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.