Executive Assistant to CEO Vietnamese based India

3 days ago

Delhi, Delhi, India VGreen Full time ₹ 12,00,000 - ₹ 36,00,000 per year

V-Green India

is seeking an
Executive Assistant to CEO in India. This role will acts as the key coordination point between the CEO and internal/external stakeholders. Manages scheduling, documentation, bilingual communication, and international liaison. Ensures efficiency and compliance across CEO Office operations.

RESPONSIBILITIES

  • Manage CEO's calendar, meetings, and travel logistics.
  • Draft, translate, and review communications between English and Vietnamese.
  • Prepare CEO reports, presentations, and minutes.
  • Coordinate with internal departments and global partners.
  • Maintain confidentiality and compliance with DPDP Act 2023.
  • Support board meetings, documentation, and regulatory submissions.
  • Ensure CEO Office alignment with MCA, Companies Act, and DoA protocols.
  • Prepare periodic MIS and executive dashboards.
  • Support internal/external audits related to CEO Office.
  • Act as point of contact during CEO's travel or absence.
  • Ensure filing and archival of sensitive documentation.
  • Facilitate bilingual liaison for MoUs, embassy coordination, and stakeholder engagement.

REQUIREMENTS

  • Graduate/Postgraduate in Business Administration, Management, or International Relations. Certification in Executive Support or Office Administration preferred. Mandatory Vietnamese language proficiency at T7 level (reading, writing, speaking).
  • 5–8 years supporting senior executives (CEO/MD level) in multinational or cross-border setups. Experience in EV, renewable energy, or infrastructure sectors preferred. Proven expertise in managing executive schedules, confidential communications, and international coordination (India–Vietnam context).
  • Discreet, dependable, proactive, and highly organized. Maintains confidentiality and demonstrates adaptability in fast-paced environments. Upholds integrity, corporate governance, and cross-cultural sensitivity.
  • Fluent in English and Vietnamese (T7 level). Strong written/verbal communication, MS Office (Word, Excel, PowerPoint, Outlook), and scheduling tools (Google Workspace, Teams, Zoom). Skilled in translation, documentation, and stakeholder coordination.
  • Corporate governance protocols, administrative best practices, and international communication standards. Familiar with DPDP Act 2023, Companies Act 2013, and cross-border documentation requirements. Knowledge of business etiquette in India-Vietnam contexts.

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