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Personal Secretary To the CEO

2 weeks ago


Mumbai, Maharashtra, India Intellectual Capital Hr Consulting Full time US$ 40,000 - US$ 80,000 per year

Role & responsibilities

Role & responsibilities

Role: Personal Secretary to the CEO

Working Days: Monday - Friday (9:00 am - 6:00 pm)

Holidays: Saturday & Sunday (Every week)

Job Responsibilities:

  • Calendar management & scheduling meeting arrangements as required
  • Responding to emails on behalf of the MD & Executive Director as required
  • Travel arrangements, Visa & travel arrangement as and when required
  • Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
  • Coordination with external vendors / vendor management
  • Organizing meetings and booking meeting rooms as per requirement
  • Noting down meeting minutes & sharing with attendees later (MoM)
  • Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
  • Prepare documents, presentations, reports etc as per requirement
  • Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
  • Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
  • Maintaining confidential information / making presentations & researching when required

Role: Other