Entertainment & Vendor Management Manager

1 day ago

Deoli, Delhi, India WEDDINGS BAZAR BY KALVIN INTERNATIONAL PRIVATE LIMITED Full time ₹ 3,60,000 - ₹ 10,80,000 per year

Position Overview:

We are seeking a well-connected, highly organized, and creatively driven Entertainment & Vendor Management Manager to handle end-to-end coordination of entertainers, artists, and event vendors across wedding projects. The ideal candidate will have a strong network within the industry, excellent negotiation skills, and a passion for creating immersive wedding experiences.

Key Responsibilities: Entertainment Management:

  • Curate entertainment concepts based on client briefs and event themes.
  • Source and manage performers such as musicians, DJs, live bands, folk artists, dancers, and celebrity acts.
  • Coordinate with technical and production teams to fulfill artists' requirements (sound, stage, lighting, etc.).
  • Draft entertainment schedules and ensure smooth execution on the event day.
  • Liaise with talent managers and artists for contracts, rider fulfillment, travel, and hospitality.

Vendor Management:

  • Identify, evaluate, and onboard reliable vendors across categories: décor, production, AV, tech, lights, sound, and special effects.
  • Maintain and regularly update vendor database with pricing, contacts, service history, and performance feedback.
  • Negotiate rates, contracts, and terms with vendors while ensuring quality and timely delivery.
  • Coordinate with internal teams and vendors to manage deliverables as per timelines and design briefs.
  • Handle vendor payments, billing coordination, and basic compliance checks.

On-Ground Event Support:

  • Be present during pre-event setups and show days for coordination and supervision.
  • Troubleshoot real-time challenges and ensure contingency plans are in place.
  • Ensure all entertainment and vendor elements are aligned with client expectations and creative direction.

Required Skills & Qualifications:

  • Bachelor's degree in Event Management, Mass Communication, Hospitality, or a related field.
  • 3-6 years of experience in vendor coordination and entertainment sourcing within the wedding or event industry.
  • Excellent communication and relationship-building skills.
  • Strong negotiation, budgeting, and contract management experience.
  • Creative sensibility with attention to detail and an understanding of luxury event aesthetics.
  • Ability to work under pressure, multitask, and meet tight deadlines.
  • Willingness to travel and work irregular hours during events.

What We Offer:

  • Work on high-profile and celebrity weddings and events.
  • Creative freedom to pitch new entertainment and vendor concepts.
  • Collaborative work environment with growth opportunities.
  • Access to a premium vendor and artist network.

Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Paid time off

Work Location: In person

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