Events Planner

Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Responsibilities Off & Onsite Event Logistics:Considers Venue, Capacity, Service, Audio Visual, and Food & Beverage to select the best location for Meetings & Events. Provides detailed logistical information to the selected venue(s) for appropriate cost estimates and proposals. Negotiates with venue(s) to obtain services within the client budget. Off & Onsite Catering Determination:Assist requesters in the decision process of selecting Food and Beverages for off-site events through suggestive selling. AV Confirmation:Uses probing questions to determine Audiovisual (AV) needs for events. Communicates this information to service providers. Additional Service Determination:Facilitates requests for miscellaneous services (e.g., decorations, entertainment, meeting materials, signage, meeting activities, transportation, hotel accommodations). Manages all logistical coordination of these details. Communication:Communicates and confirms all meeting details to host and/or requester, as well as to Service Providers prior to the day of the meeting. Maintains accurate and complete records utilizing the OSEM (Off-Site Event Management) database used by all off-site event planners globally. Manages changes to meetings as they occur and reconfirms details as necessary. Determines need for accelerated levels of communication via use of resumes or by conducting pre-cons with selected venues' operational staff. Promptly answers incoming phone calls and responds to voice mails and electronic mail within 48 hours. Attends all off-site event planning team meetings. Event Execution:Acts as a liaison between host and/or requester and service providers to assure the achievement of guest expectations. Monitors offsite complex and VIP events based on size and degree of details. Tracking/Reports:Reports monthly SLA data. On-Site Event Coordination Backup:Coordinates Off-Site Events related to On-site Events as needed by On-Site Team (e.g., private dinner reservations, hotel accommodations, outings, etc.). Managing Event Budget:Manages the budget for the requesters event. Ensures valid project number prior to processing order. Keeps the customer apprised of any financial issues encountered in the planning and execution stages. Processes invoices or reconciles charges following the completion of the meeting or event. Teamwork/Expectations:Respond to internal and external customers in a timely and professional manner. Be part of a positive working environment by maintaining a professional, friendly, and respectful attitude. Maintain a "teamwork philosophy" by contributing equally, taking initiative, providing support, following through on tasks, and communicating openly and honestly. Location: On-site Chennai, TNScheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLLs recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details, please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Locations: On-site