Office Operations Executive

7 days ago

Kolkata, West Bengal, India Deloitte Consulting Full time

Role & responsibilities

Day-to-day operations: Regular cross functional administrative coordination with Workplace Services, Office of security, ITS, Asset, Procurement, Finance, Talent, Transport, Food and Beverages team and external vendors for smooth functioning of the day-to-day operations

Busy season support: Support the busy season operational requirements by collaborating with ITS, Office of security, Workplace services team. Coordinate with various stakeholders to support the operational needs of the business.

Events Management: Planning and on-ground support for the logistics requirement for Tax events (including sports tournaments). Coordiante with various teams and stakeholders to manage the various aspects of the event, like venue,menu, transport, security, vendors etc.

Vendor Co-ordination: As per business needs, work with vendors keeping the procurement team involved at all times, to place orders for product & services through the approropriate and approved ordering portal/tool (Ariba system).

MIS Reports: Should have excellent microsoft excel skills (including basics like vlookup, pivot. etc.) Responsible for various MIS reports like - budget reports, seating database, transport and other misc reports.

Email & communication management: Excellent email writing and articulation skills. Should be able to write good emails (including but not limited ) to customers, cross-functional teams and vendors.

Others:

Develop and maintain good working relationship with professionals, leaders and other support teams.

Maintain Integrity and ensure compliance with company's policies.

Identify potential issues and come up with resolutions.

Work on any other special projects identified by leadership

Preferred candidate profile

Relevant work experience of 2-4 years*

Full time Bachelor of Commerce (BCom)/ Any other full time Graduate

Project management, office operations and administrative skills

Ability to multi-task and handle multiple projects

Exhibit knowledge on Microsoft Office products – Advance Excel, Word and PowerPoint

Aptitude for learning

Good communication and interpersonal skills

Excellent time management skills and meeting deadlines

Effective conflict management and problem-solving skills

Positive and collaborative work style

Attention to detail and emphasis on Quality & Integrity

History of good performance in current role.***

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